An octopus for docs! Teacher-built tool for scaffolding, managing, organizing, and assessing student projects in Google Drive™.
Listing updated:April 10, 2024
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Overview
Doctopus gives teachers the ability to mass-copy (from a starter template), share, monitor student progress, and manage grading and feedback for student projects in Google Drive™.

Its tentacles copy and "hand out" Drive files to a roster of students, giving teachers full control over starter template, sharing configuration, folder organization and file naming, as well as visibility over all work in progress -- including the ability to bulk revoke and revert student editing rights around submission deadlines, as well the ability to fetch word, revision, and comment counts on all student files.

Created by veteran science teacher and school administrator Andrew Stillman, Doctopus is built with teacher workflow in mind -- taming complexity and unlocking the power of Google Apps for differentiation and collaborative projects.  

Doctopus increases student collaboration and enables a powerful shift in teacher workflow --  scaling teachers' ability to manage and assess writing tasks and projects that motivate rich, authentic student production and collaboration (e.g. the development of core career, college, and 21st-century skills).

The Goobric Chrome extension works alongside Doctopus to enable rubric-based grading of Google Docs™ right in a browser popup window using the rubric of your design.  Once a rubric score is submitted, Goobric auto-records scores in your spreadsheet and automatically provides students instant rubric scores and comments via email.  Heck, if it's a Google Document™, Goobric even pastes the filled out rubric into the bottom of the Doc.


CORE FEATURES OF DOCTOPUS

- Creates a standardized folder structure for your classes --OR-- imports your existing folder structure from gClassfolders or Hapara Teacher Dashboard.

- Manage a single assignment for your class from one spreadsheet.

- Use your class roster to create and manage pre-shared student copies of a master Doc of any type (document, presentation, spreadsheet, PDF, etc.), or a folder of Documents in four handy sharing configurations:

  -- individual - all the same: Creates the same separate, individual Doc for each student in your class.

  -- individual - differentiated: Creates one copy of a Doc for each student based on their level.

  -- project groups: Creates one shared copy of a Doc for each student project group.

  -- Whole class: Creates a SINGLE shared copy of a Doc for your whole class.

- Automatically grant view-only or comment-only privileges to the rest of the class to facilitate peer review protocols.

- Pre-organize assignments into a folder of your choosing for easy grading, and also deliver assignments to student-level folders.

- Copy and distribute whole folders full of Documents to students (with subfolders and files up to one level down)

- Standardize file naming and organize links in your spreadsheet to improve your workflow when grading.

- Omit individual students from an assignment by flagging them: "Exclude".

- Monitor the time of last edit to help you intervene when students are off track.

- Gain insight into teacher feedback and peer-collaboration.  Fetch numeric statistics on the number of revisions by student, comments by teacher, student, and peers, as well as number of peer files and comments on peers by each student.

- Easily remove and restore student editing rights during grading and revision cycles. Great for timed essays!

- Send optional notification emails upon sharing Docs with students.

- Easily send grades and feedback via email.

- Install the Goobric chrome extension and attach a rubrics to the Doctopus assignment spreadsheet to enable a rubric-based grading widget right in the browser.

- The Goobric extension automatically passes rubric scores back to Doctopus and (optionally) emails completed rubric to student editor(s).

- Now offers Google Classroom™ users the ability to import assignments and grade them with the Goobric extension.


A NOTE ABOUT STUDENT DATA PRIVACY

Have questions about how Doctopus handles student data? Please see the Doc linked below:
https://docs.google.com/a/newvisions.org/document/d/11J_mLOEPG5Zf-ZLyw-GylIRjPnHkhYQAqguE0fGxSsc/edit
Additional information
PricingFree of charge
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Doctopus will ask for the permissions shown below. Learn more
Doctopus will need access to your Google account
This will allow Doctopus to :
See, edit, create, and delete all your Google Docs documents
See, edit, create, and delete all of your Google Drive files
View the activity record of files in your Google Drive
View your Google Drive apps
See information about your Google Drive files
See, edit, create, and delete all your Google Sheets spreadsheets
See and download your organization's GSuite directory
Display and run third-party web content in prompts and sidebars inside Google applications
Connect to an external service
Allow this application to run when you are not present
Send email as you
View and manage data associated with the application
See, edit, create, and permanently delete your Google Classroom classes
View your course work and grades in Google Classroom
View course work and grades for students in the Google Classroom classes you teach or administer
View the email addresses of people in your classes
View the profile photos of people in your classes
Manage your Google Classroom class rosters
See your primary Google Account email address
See your personal info, including any personal info you've made publicly available
View the activity history of your Google apps
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Allen
October 6, 2022
Absolutely incredible app. I teach engineering and do a lot of project work. This app makes it so easy to create multiple groups of 2-3 in a class, give each group a doc they all share - share them on each others as viewers or commenters AND keep track of all the edits and docs in one place. Very impressed - very thankful.
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Adam Goldstein
November 3, 2021
Minimally helpful. Where are the student documents kept? Painfully slow---took 10-15 minutes to run the scripts. Not recommended until it's upgraded and made more user friendly. Having students make a copy and share it back with me is much more efficient and useful. Sorry to have to write this review because I support New Visions, but doctopus was a painful experience for me.
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HS - 05BK 889542 Palgrave PS
September 25, 2023
It was okay.
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MC - 07LJ 839895 Herb Campbell PS
February 27, 2023
cool name tho
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Katie-Rose Breslin
December 11, 2020
I've been using Doctopus for years and am really disappointed at how much it's glitching when I try to share folders with students. Some students only have "Class Edit" access; it seems to be whichever student is last in the roster doesn't get their own folder. Really disappointing, as I've been relying on this helpful tool for quite a long time and it used to work so well.
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A User of Doctopus
March 19, 2020
My work mate has been telling me to use this add on for years...I am now wishing I had done this years ago. It is wonderful, the only thing is - how can you easily print a hard copy of their rubics?
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A User of Doctopus
June 9, 2020
Doctopus made grading on Google Classroom so much better before rubrics was added to Google Classroom (which is basically a built-in Doctopus). I could simply copy and paste a rubric that I made in a Google Doc or create a rubric directly in a Google Sheet and use it to grade online assignments. Unfortunately, I primarily used it for Google Classroom activities because there were no built-in features, but now that Rubrics has been introduced to Google Classroom, I am not using it as often anymore.
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Vincent Yang
May 6, 2022
Very good! I strongly recommend you to {todo} install it.!
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Libby Harrold
October 5, 2020
Not able to ingest assignments for the past week. Keeps spinning. Anyone else experiencing this? Any solutions or places that we can report this issue?
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Shannon Charles
October 21, 2020
This is a the very best and easiest way to grade assignments posted in Google Classroom using a rubric. I have loved it since I first learned about it.
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