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An octopus for docs! Teacher-built tool for scaffolding, managing, organizing, and assessing student projects in Google Drive.
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Doctopus gives teachers the ability to mass-copy (from a starter template), share, monitor student progress, and manage grading and feedback for student projects in Google Drive.

Its tentacles copy and "hand out" Drive files to a roster of students, giving teachers full control over starter template, sharing configuration, folder organization and file naming, as well as visibility over all work in progress -- including the ability to bulk revoke and revert student editing rights around submission deadlines, as well the ability to fetch word, revision, and comment counts on all student files.

Created by veteran science teacher and school administrator Andrew Stillman, Doctopus is built with teacher workflow in mind -- taming complexity and unlocking the power of Google Apps for differentiation and collaborative projects.  

Doctopus increases student collaboration and enables a powerful shift in teacher workflow --  scaling teachers' ability to manage and assess writing tasks and projects that motivate rich, authentic student production and collaboration (e.g. the development of core career, college, and 21st-century skills).

The Goobric Chrome extension works alongside Doctopus to enable rubric-based grading of Google Docs right in a browser popup window using the rubric of your design.  Once a rubric score is submitted, Goobric auto-records scores in your spreadsheet and automatically provides students instant rubric scores and comments via email.  Heck, if it's a Google Document, Goobric even pastes the filled out rubric into the bottom of the Doc.


- Creates a standardized folder structure for your classes --OR-- imports your existing folder structure from gClassfolders or Hapara Teacher Dashboard.

- Manage a single assignment for your class from one spreadsheet.

- Use your class roster to create and manage pre-shared student copies of a master Doc of any type (document, presentation, spreadsheet, PDF, etc.), or a folder of Documents in four handy sharing configurations:

  -- individual - all the same: Creates the same separate, individual Doc for each student in your class.

  -- individual - differentiated: Creates one copy of a Doc for each student based on their level.

  -- project groups: Creates one shared copy of a Doc for each student project group.

  -- Whole class: Creates a SINGLE shared copy of a Doc for your whole class.

- Automatically grant view-only or comment-only privileges to the rest of the class to facilitate peer review protocols.

- Pre-organize assignments into a folder of your choosing for easy grading, and also deliver assignments to student-level folders.

- Copy and distribute whole folders full of Documents to students (with subfolders and files up to one level down)

- Standardize file naming and organize links in your spreadsheet to improve your workflow when grading.

- Omit individual students from an assignment by flagging them: "Exclude".

- Monitor the time of last edit to help you intervene when students are off track.

- Gain insight into teacher feedback and peer-collaboration.  Fetch numeric statistics on the number of revisions by student, comments by teacher, student, and peers, as well as number of peer files and comments on peers by each student.

- Easily remove and restore student editing rights during grading and revision cycles. Great for timed essays!

- Send optional notification emails upon sharing Docs with students.

- Easily send grades and feedback via email.

- Install the Goobric chrome extension and attach a rubrics to the Doctopus assignment spreadsheet to enable a rubric-based grading widget right in the browser.

- The Goobric extension automatically passes rubric scores back to Doctopus and (optionally) emails completed rubric to student editor(s).

- Now offers Google Classroom users the ability to import assignments and grade them with the Goobric extension.


Have questions about how Doctopus handles student data? Please see the Doc linked below:
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Doctopus will ask for the permissions shown below. Learn more
Doctopus will need access to your Google account
This will allow Doctopus to :
See, edit, create, and delete all your Google Docs documents
See, edit, create, and delete all of your Google Drive files
View the activity record of files in your Google Drive
View your Google Drive apps
See information about your Google Drive files
See, edit, create, and delete all your Google Sheets spreadsheets
See and download your organization's GSuite directory
Display and run third-party web content in prompts and sidebars inside Google applications
Connect to an external service
Allow this application to run when you are not present
Send email as you
View and manage data associated with the application
See, edit, create, and permanently delete your Google Classroom classes
View your course work and grades in Google Classroom
View course work and grades for students in the Google Classroom classes you teach or administer
View the email addresses of people in your classes
View the profile photos of people in your classes
Manage your Google Classroom class rosters
See your primary Google Account email address
See your personal info, including any personal info you've made publicly available
View the activity history of your Google apps
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A User of Doctopus
January 17, 2020
Unbelievably useful tool for teachers. I find it superior to Google Classroom in that it gives better control. The amount of time saved is massive. Continue to use this amazing app for all my classes.
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A User of Doctopus
October 31, 2019
I did LOVE Doctopus and I called all my children Andrew Stillman (all three). However you can't embargo documents anymore because Google broke something and you get this message "UiApp has been deprecated. Please use HtmlService instead." Many great addons affected. Sad.
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Paul Koslovsky
February 10, 2015
I'm terrible with organizing my papers, just as my students can be. When I found this and finally figured out how to set it all up, I realized my life had been saved! No more losing students papers, no more bringing home/looking at stacks of papers, and no more stress (ok, maybe a little still)! Students absolutely love getting email feedback (especially with audio comments) and I love having a secondary spot to store my scores just in case. HIGHLY RECOMMEND IT!
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Joanna Borchardt
April 25, 2014
LOVE Doctopus and how much time (and paper) it saves me at the copy machine! I have had many students comment that the way of distributing work with Doctopus cuts down on their need to organize and share their work, and I have complete control over how/when to give meaningful feedback. This has been an amazing tool to help students critique each others work and revise their own. I'm looking forward to New Visions Cloud Lab turning out more tools like this in the future (hopefully)!
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A User of Doctopus
October 14, 2014
Love it. This helps me be more paperless in my classroom. The only downside is it's a little slow. There are also a few bugs here and there but overall very powerful.
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Rhonda Jenkins
October 19, 2015
This is one of the best Add-ons for making an important part of a teacher's life a breeze! The ease of use, the well-thought out processes, the effective way to handle assignments . . . is perfect! Love it, use it just about every day!!!!! Thank you New Visions and Andrew Stillman!
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Sean Roberts
June 2, 2014
Essential for any teacher using google for their classes. It's constantly being updated which is an added bonus
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Marissa Mazur
March 22, 2015
Love it. I've been using it heavily for every assignment for two-three years and a bit more lightly before that. The newest version of Goobric is awesome and very user user friendly (in comparison to even last year!) The only thing I am struggling with is the audio comments. Help!
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Todd Reichlmayr
April 28, 2014
I have been using been using this add-on now for 8 months and words cannot describe how impressed I have been with it. It has truly allowed me to go 'paperless' in my classroom. The application is virtually limitless as to what you can accomplish with your classroom. It allows you to tap the power of Google Docs, Presentations, etc. I have used it for students to complete group presentations, created handouts, and much more. Giving feedback is easy and you can also allow students to give peer feedback as well. For those in a laptop/1v1 school it is a must. Even if not could be utilized for a computer lab or ANY computer with internet access.
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Christine Esposito
October 11, 2014
I thought I was in heaven when our school went Google, but finding Doctopus made me realize I still didn't know how much easier my life could be. Sharing documents is a million times easier. I always know exactly where to find my assignments and so do the students. One of my favorite aspects is that because I own the document, students can ask questions using the comment feature and those are quickly delivered to my email, which means I can conference with multiple students at once.
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