Managing employee visas, passports, and mandatory reporting is a high-stakes task. Missing a deadline can result in compliance issues, fines, or lapsed documentation.
​DocuTrack HR is a powerful, enterprise-grade Google Sheets™ Add-on designed specifically for HR departments, school administrators, and international organisations. It transforms any standard spreadsheet into an automated tracking system that quietly monitors expiry dates and proactively alerts your staff before it is too late.

​🌟 KEY FEATURES
​• Smart Automation: Set up automated email reminders triggered 45, 30, 15, 7, or a custom chosen number of days before a critical document expires.
​• 100% Secure & Private: Privacy is our absolute priority. DocuTrack HR processes everything locally. Your staff data, email addresses, and document dates never leave your Google Drive™. We do not use external databases for your data.(Only external check happening is for your account status to see if you have an account and if you are a lite or pro user)
​• Customisable Branding: Add your organisation's logo and draft bespoke email templates so your automated alerts look official, professional, and instantly recognisable to your staff.
​• Enterprise Background Batching: Built to handle scale. Safely process hundreds of employee records in the background using our custom queue engine without ever hitting Google Workspace™ execution time limits.
​• Multi-Language UI: A beautifully designed sidebar that seamlessly translates into different languages to support international administrative teams.
​• Weekly HR Digests: Receive a tidy summary of all upcoming document expirations delivered directly to your HR team's inbox every Monday morning.

​🛠 HOW IT WORKS
No new databases to manage. No external dashboards to learn. Simply map your existing spreadsheet columns in the Add-on sidebar, toggle on your preferred email triggers, and let DocuTrack HR handle the rest.
​Comprehensive video tutorials and documentation are available on our support site to get your HR team up and running in minutes.
​Google Sheets™, Google Drive™, and Google Workspace™ are trademarks of Google LLC. DocuTrack HR is not affiliated with or endorsed by Google LLC.