Encrypt text within Google Docsā„¢ with KBOSS by Cocoon Data. Max security, max collaboration, no compromise. Precise in-line data protection with FIPS validated encryption.
Listing updated:October 7, 2024
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Overview
šŸ“OVERVIEW, PRICING & FAQs
K B O S S, a Google Workspaceā„¢ Add-On, offers seamless data security solutions for Google Docsā„¢. KBOSS provides precision, inline encryption from a single word to an entire document, ensuring sensitive information remains restricted to those who have appropriate permission to view it, while maintaining simultaneous collaboration with other users who do not.

KBOSS is exclusively the only encryption service authorized and fully compliant to run in Google Docsā„¢ on Assured Workloads.

Paired with Googleā€™s Assured Controls Plus for Assured Workloads and when appropriately configured, it is ITAR and CMMC 2.0 compliant, and will soon offer a bundled Key Management Service (KMS) for Google CSE, making it effortless to provision both the Google Docsā„¢ Add-On and a fully managed KMS, without technical expertise. 

Using a data-proxy API service for encryption facilitation and a trustworthy architecture based on zero-trust principles, it requires no browser extensions or plugins to provide cross-platform accessibility wherever Google Workspaceā„¢ runs, and full native mobile browser support (just like Google Workspaceā„¢).

The data-centric security revolution for collaboration of classified and sensitive data is KBOSS for Google Workspaceā„¢ ā€” the new standard.

----- PRICING ----- 
Explore the KBOSS Add-on for Google Docsā„¢ with a FREE 5-day trial. If you love it, upgrade to the paid subscription for $20 per user per month to continue encrypting and decrypting in a KBOSS secured Workspace with no plugins/downloads or other extensions.

We believe secure users ensure secure collaboration. Equip your entire team and our generous billing model will then tailor to your usage, automatically adjusting so you're subsequently only billed for users who've been active within the last 60 days. 
āœ” Free trial requires no payment commitment or card details. 
āœ” Only billed for active users.
āœ” Enjoy volume discounts available in line with Googleā€™s Assured Support offering. 

----- FAQs ----- 
Q: What is the purpose of the KBOSS Add-on for Google Docsā„¢?
A: The KBOSS Add-on empowers multi-level classification and maximal collaboration within Google Docsā„¢. KBOSS enables users to easily and compliantly view, edit and store sensitive data (e.g. CUI, HIPPA) according to their predefined classification.

Q: How will this affect collaboration?
A: The KBOSS Add-on enhances collaboration with secure, compliant data sharing, compatible in Editing, Suggesting and Viewing Modes within online Google Docsā„¢.

Q: How do I install the KBOSS Add-on?
A: For a streamlined user experience, Administrators need to first set up the Add-on by performing an ā€œAdmin Installā€ from the Workspace Marketplace. Next create groups within the Google Workspaceā„¢ account to map to classifications in the KBOSS dashboard.

Q: Where is the user guide?
A: See our user tutorial featured above or linked in the KBOSS Add-on sidebar within Google Docsā„¢.

Q: Do you offer free trials?
A: Yes! Get your entire team started by subscribing to a 5 day free trial, no up front payment details required. Workspace Administrators can simply upgrade to the paid subscription by following the link within the Google Docsā„¢ add-on side-bar.

Q: Are there any upfront costs?
A: Enjoy a free 5 day trial with no payment commitments. When you upgrade to a paid subscription you'll initially be billed for all the users you sign up, however, you'll only be billed for active users in each monthly renewal. 

Q: Who can view the secure information?
A: Each user within a Workspace is assigned specific classification from ā€˜Unclassifiedā€™ upwards depending on Administrator controls. When sensitive data is encrypted with the KBOSS Add-on, only those users with current clearance for the specific classification level can view the decrypted text, whilst other collaborators simply see the placeholder.

Q: Where does my data reside? 
A: Only the text you wish to encrypt is passed to our KBOSS encryption service where it is encrypted and the package is returned and placed inside your Google Docā„¢. The Google Workspaceā„¢ service doesn't touch or see your KBOSS protected content before its encrypted or anytime after. All the remaining content in your Google Docā„¢ is never passed to our KBOSS service and remains in situ on Google servers. Our KBOSS encryption service runs on Google Assured Workloads in Google United States data centers. 

Q: Is this for Government teams only?
A: The KBOSS Add-on is now available for Federal and industry customers to meet ITAR and CMMC 2.0 compliance when used in conjunction with Google Workspaceā„¢ Assured Controls Plus on Assured Workloads. KBOSS for Enterprise is coming soon for Workspace users wanting precision encryption running on the Google Public Sector. The power of KBOSS will be unleashed with Administrators defining the rules for their needs and industry standards and KBOSS deploying its advanced API to enforce them.

Q: Does KBOSS run on mobile devices too?
A: Yes, in addition to KBOSS Add-on fully supporting desktop and laptop devices for decrypting and encrypting sensitive data, KBOSS also supports Google Docsā„¢ on mobile devices to decrypt and view protected information - with enhanced capabilities coming soon.
Additional information
PricingFree of charge trial
Privacy policy
Terms of service
Encrypt with KBOSS will ask for the permissions shown below. Learn more
Encrypt with KBOSS will need access to your Google account
This will allow Encrypt with KBOSS to :
See all your Google Docs documents
View basic data about the Google Drive folders or files you select
See, edit, create, and delete only the specific Google Drive files you use with this app
View specified content (e.g., in a form specified by this add-on) in order to update or insert add-on links/smart chips within Google Workspace Apps (including Google Documents, Sheets, Slides, Gmail, Calendar, etc)
See the URL of links within Google Workspace Apps (including Google Documents, Sheets, Slides, Gmail, Calendar, etc)
View your country, language, and timezone
See your primary Google Account email address
See your personal info, including any personal info you've made publicly available
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Evangeline Mullins
July 8, 2024
Amazing, there's nothing like this on the market and it's really straightforward for users once I completed the Admin install.
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