Form Notifications: the complete email notifier, routing and approval Add-on for Google Forms™. Email, Slack, Discord, Microsoft Teams and webhook rules plus an approval step in one place. Automate what happens after every form response: the right message goes out and the right person approves, with no manual step.

📋 Rules, Not Settings
A form has a list of rules. Each rule says when it sends, only if which answers match, via which channel, to where, and what it says. Add as many rules as you need, duplicate one to change a single thing, or turn one off without deleting it. "+ New rule" opens a three-step wizard: When, Where, Message.

🔔 Instant Email Notifications & Alerts
Send an email alert the moment someone submits your form, to yourself, your team, or the respondent. Email rules that send on submit stay free after the trial.

🔀 Route by Answer
Add "only if" conditions to a rule so it sends for some responses only, with AND/OR logic. One form, many destinations, each with its own rule.

✍️ Rich Messages & Merge Tags
Design professional HTML emails in a visual editor and drop in merge tags from your questions ({{Name}}, {{Email}}, {{Topic}}). Chat posts get one text with the same tags.

✅ Approval as a Rule Step
Add an approval step to any rule: a person by email, or a Slack, Discord or Teams channel with Approve and Reject buttons. The rule sends "only after approval" or "when rejected", following the decision. Several rules on the same approver share one request per response. (Not available in other Forms notification add-ons.)

💬 Slack, Discord & Microsoft Teams
Pick the channel when you create a rule. Post a message to a Slack channel, a Discord server or a Microsoft Teams channel the moment a response arrives, written with merge tags, one rule per channel.

🔗 Webhooks for Zapier, Make & Your Own Endpoint
A webhook rule sends each response as JSON to any HTTPS endpoint: a Zapier or Make webhook, or a server you run. Every payload is signed so your endpoint can verify it came from your form, and an endpoint that disappears pauses the rule and emails you once.

⏱️ Send When: Every Response, Approved, Rejected
Every rule sends on one event: every response, only after approval, or when rejected. Approval-event emails are delivered by Skyfield's mail service rather than your Gmail.

↩️ Reply-To Routing, CC & Confirmations
Email rules send from your own Gmail address, so replies route straight back to you, or to the respondent. Add CC and BCC to any rule.

📊 Delivery History & Sheets Export
See every send, approval and failure in one built-in submissions log, searchable by respondent. Export to a Google Sheet™ anytime.

⚡ Simple Setup
Install once, works on all your forms. No coding required. Three templates get a new form going in one click: email me every response, post every response to Slack, hold for approval then email.

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🎯 How people use Form Notifications

📨 Enquiry forms that route themselves
"Sales" enquiries go to the sales lead, "Support" to the helpdesk: answer based routing so the right people are alerted every time. One rule per destination, each with its own condition: route to department owners, a shared mailbox, or a team inbox without building a second form to do it. Get a submission alert on every new response: notify on new submission, alert my team, or quietly log it, whichever the form needs. No more refreshing the responses tab.

🧾 Requests that need a sign-off
Add an approval step to a rule and matching submissions go to the approver first: perfect for purchase requests, leave requests, and sign-offs. They get an approval link and a reject link in the email itself: one click approval, no login required, no account to create, nothing to install on their side. A rule set to "only after approval" emails the requester the moment it is signed off; a rule set to "when rejected" tells them why. Several rules on the same approver share one request, so one decision fires all of them. Track approval status for every response, so you can see what is still pending approval and what has already been decided. Approval automation without a separate workflow tool. Built for manager approval on an expense claim, a time off request, or any review submission step your team currently runs by hand.

🙋 Keeping the respondent in the loop
Send an instant auto reply to the respondent who filled out the form: a confirmation that doubles as their receipt email for what they submitted. It works as an autoresponder for Google Forms™: every submission gets its reply the moment it arrives. Merge fields place the answers in the email body automatically, and a custom email subject can carry them too, so every recipient gets a personalized email on branded email styling, with dynamic email content that changes with each submission. Add cc recipients and bcc recipients to any rule when a copy has to reach a manager or a shared inbox.

💬 Teams that live in chat
Post new responses to the channel where the team already works: a Slack channel for sales enquiries, a Discord server for community sign-ups, a Teams channel for internal requests. Make the channel the approver and the team decides from the message itself; the outcome is posted back. When the response has to land somewhere else, hand it to Zapier, Make or your own system with a webhook rule.

🗂️ Knowing what was actually sent
Every send, approval and failure lands in the submissions log, so a message that failed is visible instead of silent. Export your full history to a Google Sheet™ when you need it outside the add-on. Rules keep sending even when you're offline.

✅ Perfect for:
📨 Contact & enquiry forms
🎯 Lead routing to the right rep
🛟 Helpdesk & support intake
🧾 Purchase & expense approvals
🗓️ Event registration confirmations
🏢 Internal request forms
🎓 Application & admissions alerts
💬 Team alerts in Slack, Discord or Teams
🔗 Hand-offs to Zapier, Make or your own system

🎁 Try Form Notifications free for 7 days. All features included. Email rules on submit stay free after that; chat, webhook and approval rules need an active license.

- Works with all Google Forms™ (personal and Workspace)
- Submission emails sent from your own Gmail address
- Chat and webhook URLs stored encrypted
- Conditions with AND/OR logic on every rule
- Rules and messages stored securely on Skyfield's servers; responses are processed only to send them
- Each form keeps its own rules

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