Google Forms™ is not HIPAA compliant by default. PHI can be inadvertently exposed through email notifications and prefill links. Formesign helps you identify and fix these compliance gaps in your Google Forms™ and collect patient signatures for consent. Formesign is SOC 2 Type II certified and HIPAA compliant, and includes a Business Associate Agreement (BAA), meeting the security and compliance standards required by healthcare organizations.



❇️ Features

➤ Check HIPAA compliance
Scan your Google Forms™ for HIPAA compliance issues and enable fixes directly from the addon. Mark fields as Protected Health Information (PHI) to secure sensitive patient data and limit access when exporting to Google Sheets™ or sending notification emails.

➤ Collect patient signatures
Add a signature field to collect e-signatures for privacy notices, informed consent, payment authorization and release of information. Signed responses are automatically saved as PDFs to your Google Drive™.

➤ Collect files without login
Make it easier for patients to upload insurance cards, ID cards, prescriptions, medical records and images when they submit the form, without requiring them to log in using their Google account.

➤ Access control
Google Forms™ does not allow read-only access and Google Sheets™ does not allow you to restrict access to specific fields. With Formesign, you can create custom reports with specific data and share them with only the relevant members of your team.

➤ Measurement-based care
Use 100+ standardized assessments for mental health, pain and more to measure outcomes, diagnose conditions and track patient progress over time.

➤ Secure prefill links

Securely prefill patient data in the form without exposing sensitive data via URL parameters, improving patient experience and safeguarding patient privacy.

➤ Set field permissions
Control how prefilled fields behave by marking them as editable, read-only, or hidden to prevent accidental changes and ensure accurate data collection.

➤ Versioning and audit logs

Google Forms™ does not have versioning. Any changes to the submitted form responses cannot be easily tracked. You can now provide a secure option for the users and collaborators to edit responses that are automatically tracked and included in the audit, essential for HIPAA accountability requirements.

➤ Data encryption
Data collected through your forms is encrypted during transmission and at rest, ensuring patient information is protected at every stage.


❇️ Why Formesign? 

➤ SOC 2 Type II certified 

Formesign is SOC 2 Type II certified and HIPAA compliant, and includes a Business Associate Agreement (BAA), meeting the security and compliance standards required by healthcare organizations.



➤ Built for healthcare teams 

Used by mental health practices, dental offices, telehealth providers and clinics. Includes 100+ pre-built intake forms and clinical assessment templates covering mental health, pain management, sleep, and more. 



➤ Seamless Google Workspace integration 

Signed documents sync automatically to Google Drive™. Responses flow into Google Sheets™. Everything stays in the tools your team already uses.




❇️ Use cases 



Patient intake forms: Collect patient details, medical history and signatures for registration forms, privacy notices and consent forms before an initial visit or appointment. 



Acknowledgment of privacy practices: Get patients to electronically acknowledge how their protected health information (PHI) will be used and disclosed, in compliance with HIPAA privacy regulations. 



Authorization for medical records: Collect patient authorization for sharing medical records with other providers, insurers or third-party entities, including referrals and research study participation. 



Informed consent for procedures: Obtain informed consent from patients before medical procedures, surgeries or treatments, with a clear record of the risks, benefits and alternatives reviewed. 



Measurement-based care: Use 100+ standardized assessments for mental health, pain, sleep and wellbeing to measure outcomes and track patient progress over time.


❇️ Pricing
Formesign - HIPAA compliance for Google Forms™ addon is a paid product with a 7-day trial. The pricing starts at $38 per month. For details, refer to the pricing page. 
https://formesign.com/hipaa/pricing.html