Koalendar: Free Appointment Scheduling Software

Koalendar is a free online appointment scheduling app for Google Workspace that lets clients, students, and colleagues book an appointment with you – without the back-and-forth emails. Connect your Google Calendar, set your availability, share your personal booking link, and let anyone schedule an appointment with you in seconds.

Whether you are an individual professional, a small business owner, or part of a larger team, Koalendar adapts to your scheduling needs with a free plan that includes unlimited bookings and unlimited scheduling links. As a complete online booking software, Koalendar gives you everything you need to manage appointments efficiently.

PERSONALIZED BOOKING PAGES
Create professional scheduling pages that reflect your brand. Add your logo, choose your brand colors, write custom welcome messages, and share a personalized booking link. Your booking pages work on desktop, tablet, and mobile devices, and are available in over 40 languages to serve a global audience.

SMART AVAILABILITY MANAGEMENT
Take full control of when and how clients can make an appointment with you. Set up a regular weekly schedule, define specific available dates, or customize your hours week by week. Koalendar checks your connected calendars (including Google, Outlook, and iCloud) to prevent double bookings automatically. Time zone detection ensures that every invitee sees your open slots displayed in their own local time.

GOOGLE CALENDAR AND GOOGLE MEET INTEGRATION
Koalendar integrates with Google Workspace. All confirmed appointments appear instantly on your Google Calendar, and Google Meet video conferencing links are created automatically for every scheduled virtual meeting. This tight integration eliminates manual steps and keeps your scheduling system accurate and up to date.

MULTIPLE SERVICES AND APPOINTMENT TYPES
Offer all of your services in one organized place. Create separate booking pages for different appointment types, each with its own duration, pricing, notification settings, and intake questions. Share a single link that presents all of your available services, or send clients directly to a specific appointment type.

GROUP BOOKINGS AND CLASSES
Koalendar supports group scheduling for workshops, webinars, classes, and events. Allow multiple attendees to book the same time slot, manage group sessions with built-in reminders, and set capacity limits per session.

TEAM AND COLLABORATION FEATURES
Manage scheduling across your entire team. Koalendar supports collective bookings where multiple hosts are required for the same event, round-robin scheduling that distributes bookings fairly among team members, and the ability to assign administrators or let invitees choose their preferred host. Create scheduling templates and share them with collaborators across your organization.

CUSTOMIZABLE NOTIFICATIONS AND REMINDERS
Keep everyone informed and reduce no-shows with automatic email confirmations, calendar invites, and configurable email and SMS reminders. Set up follow-up messages, colleague notifications via BCC, and fully customize the content of your emails, text notifications, reminders, and calendar invitations. You can even send notifications from your own email address.

PAYMENTS AND MONETIZATION
Get paid at the time of booking. Koalendar supports over 150 currencies and more than 20 payment methods, including card, bank transfer, Apple Pay, and Google Pay. Connect your Stripe account for secure transactions, collect taxes, send automatic receipts, and offer discounts.

POWERFUL INTEGRATIONS
Connect Koalendar to the tools you already use. In addition to Google Calendar and Google Meet, Koalendar integrates with Outlook, iCloud, Zoom, Microsoft Teams, Stripe, Zapier, and more. Also, you can easily embed Koalendar on your website.

HOW TO GET STARTED
1. Click on the "Install" button.
2. Open https://koalendar.com/login and set up your first scheduling page.
3. Connect your Google Calendar to sync your availability.
4. Share your booking link with clients and contacts.

FAQ
Q: Is there a cost to use Koalendar?
A: Koalendar's free plan includes all essential scheduling features with unlimited bookings and unlimited scheduling links. Upgrade to a premium plan for additional capabilities such as advanced branding, team scheduling tools, SMS reminders, and priority support.

Q: How does Koalendar integrate with Google Workspace?
A: Koalendar connects directly with Google Calendar and Google Meet. All scheduled appointments automatically appear on your calendar, and video meeting links are generated instantly for virtual sessions.

Q: Who is Koalendar designed for?
A: Koalendar is built for anyone who needs online booking software to manage their schedule – including educators, coaches, consultants, sales representatives, recruiters, healthcare professionals, fitness trainers, beauty specialists, photographers, and any Google Workspace user who schedules client or team meetings on a regular basis.

For more information, visit https://koalendar.com