Easily see who you’re collaborating with and share their contact details to your entire team — right from Google Docs™. It also allows you to add notes to your contacts.

Shared Contacts for Google Docs™ brings smart contact sharing and management into your Docs experience. Whether you’re sharing a folder with teammates or collaborating on a document with external partners, this add-on helps you instantly see, comment and share the contact information of everyone involved.

What you can do with Shared Contacts for Gmail™?

✅ Share and sync contacts effortlessly

• Share any Google Contact™ label (list) with individuals or Google Groups

• Instantly sync shared contacts to Gmail™, Google Contacts™, mobile devices (iPhones, Android, Google phones), Calendar™, Drive™, and more

• Keep your team’s contact list consistent and centralized across the company

✅ Control permissions and visibility

• Set permission levels: “View Only, Can Edit, Can Share, Can Delete”

• Hide sensitive contact fields from unauthorized users

• Ensure data sharing complies with internal privacy and security policies

✅ Centralize and manage your Google Workspace™ directory

• Sync your Google Workspace™ Directory and LDAP with users’ devices (iPhones, Android, Google Phones)

• Let employees update their own directory profiles

• Build and manage a unified, always up-to-date company address book

✅ Access shared contacts everywhere

• Your users can access shared contacts in Gmail™, Google Contacts™, Android, iPhone, and CRMs.

• No installation required on user devices — sync happens in real time

• Enable autocomplete in Gmail™ and other Google apps

✅ Comments, Notes and notifications

• Add internal notes or comments to contacts directly from Gmail™

• Mention teammates in notes using @mentions — they’ll get notified instantly

• With the help of notifications, you can revert any edits made on the contact list

✅ Custom Fields to personalize your contact cards

• Set custom fields like “Customer ID,” “Plan Type,” “Onboarding Date,” “Birthday” or anything your team needs

• You can define custom contact fields using free text input or dropdown menus with preset options

• Then when your contacts are created or updated by your users or the AI, custom fields can be filled out manually or selected from predefined dropdown menus

• Structure contacts based on your workflow or industry - set custom fields like “Customer Type,” “Sales Region,” or “Project Name” to organize your contacts in a way that fits your industry — whether you’re in sales, education, healthcare, or real estate. This makes your contact lists more useful and easier to manage

• Improve searchability and categorization of shared contacts - categories like "Millennials”, “Buyer  Priority,” “Renewal Due,” or “Favourite colour - Blue” so your team can quickly find the right contacts. This improves search results and helps everyone stay organized.

✅ Search, filter, and organize contacts

• Use advanced search to find contacts by company, location, job title, or tags

• Filter by custom fields, roles, teams, clients, or vendors

• Organize your database your way with flexible labeling and grouping options

✅ History logs : 

• Track every change made to a contact, including who edited what and when

• Revert edit  of the contact data from notifications

• Improve transparency and audit readiness

✅ Unlimited Backup/Restore

• Restore deleted contacts anytime — no time limits

• With Shared Contacts admin logs, track any update made in contacts by your users.

• Use multi-criteria search to run investigations , revert updates and restore in one click any deleted contact.

✅ Integrate with the tools you already use

• Works natively with Gmail™ and Google Contacts™

• Synchronize contacts from your Active Directory, CRM, ERP, and mobile devices — all in one place

• Connect with CRMs like Salesforce, HubSpot, Pipedrive, Zoho and more

• Integrate with helpdesks, IP phone systems, and 3,000+ apps via Zapier or our Public API


Why Choose Shared Contacts for Gmail™?
Shared Contacts for Gmail™ is one of the top-rated solutions for sharing and managing Google Contacts™ across your team or organization. Whether you’re using Gmail™ or Google Workspace™ (formerly G Suite), you can easily create and share contact labels (also known as contact groups) with internal and external users including free Gmail™ accounts. It’s trusted by thousands of teams as a better alternative to tools like Shared Contacts Manager, ContactBook, CoContacts, Shared Groups, Voyzu, and others.
Contacts are auto-captured from emails, calls, forms, and files. With just a few clicks, you can assign flexible permissions like View Only, Can Edit, Can Share, or Can Delete. You don’t need to leave Gmail™ — you can view, edit, and share contacts directly from your inbox or Google Contacts™. Contacts sync everywhere and no more duplicate entry or update work needed. Every member of your team gets the right contact instantly, with full context and notes. The app also supports contact backups, making it easy to restore lost data and keep your contact database secure and up-to-date across all devices. 

Designed for easy contact management, Shared Contacts for Gmail™ makes contact sharing effortless for businesses of any size. Install it in seconds and start collaborating instantly. Try it for free and see how it transforms the way your team shares and manages contacts, without complex setups or high costs.


🔗 Visit https://getsharedcontacts.com/ for support, pricing, FAQs, and integrations.

🔍F.A.Q

1. What does the Shared Contacts for Google Docs™ Add-on do?

It lets you instantly view, update, and manage the contact information of anyone collaborating on a Google Docs™ file or folder — without leaving Docs™. You can also assign contacts to shared labels and sync them across your Google workspace™ apps.

2. Can I see the full contact details of people in shared Doc™ files?

Yes. The add-on displays the full contact card of collaborators — including name, email, phone number, company, job title, and even notes added by your teammates.

3. Does it work with Google™ Groups?

Absolutely. You can expand any Google Group™ to see all the individual members who have access to a file or folder in Drive™.

4. Can I add new contacts from Docs™?

Yes. With one click, you can add any collaborator as a contact or shared contact and assign them to shared labels like “Clients,” “Vendors,” or “Team.”

5. Can I assign permissions to shared contacts from Docs™?

Yes. You can define access levels for each shared contact list (View Only, Can Edit, Can Share, Can Delete) — all from within Drive™.

6. Who can I share contact labels with?

You can share contact labels with anyone: Google Workspace™ users, Gmail™ users, and even users from external domains — as long as they’re part of your sharing rules.

7. Can I control who sees sensitive contact fields?

Yes. You can hide specific fields (like personal phone numbers or internal notes) from unauthorized collaborators using field-level access control.

8. What apps does this add-on sync with?

It syncs with Gmail™, Google Contacts™, Calendar™, Drive™, Meet™, WhatsApp™, Zoom™, mobile devices (iOS & Android), and thousands of apps via Zapier.

9. Can it sync contacts with other CRMs ?

Yes. Shared Contacts integrates with CRMs via native integrations or API/Zapier.

10. Does the contact data sync automatically to mobile phones?

Yes. All contact updates sync instantly to users’ devices — including iPhones, Androids, and Google Phones — with no extra setup needed.

11. Is Shared Contacts for Google Docs™ GDPR or HIPAA compliant?

Yes. We are fully compliant with GDPR, HIPAA, and SOC2. You have full control over who accesses what, and all activity is logged.

12. Can I track who changed contact info and when?

Yes. Every change is logged in a history trail. You can see who made updates, what was changed, and even restore previous versions of contact data.

13. What if someone accidentally deletes a contact?

No worries — we offer unlimited backup and restore. You can recover deleted contacts anytime, with no time limit.

14. How do I install the Shared Contacts for Google Docs™ Add-on?

Simply click “Install” on the Google Workspace™ Marketplace listing. Once installed, the add-on appears in your Drive™ sidebar and is ready to use immediately. You’ll also gain access to the full Shared Contacts web platform.