PresenceDesk shows where your colleagues work each day and who is away, right inside Google Chat™. Members check in as Office, Remote or Out and request time away privately for approval, so everyone sees the same picture of the day.

Trial And Pricing
New workspaces receive a 14-day trial for up to 100 enabled members. No card is required, and the trial does not automatically become a paid subscription. After the trial, a paid plan is required for new check-ins, leave requests and approvals, and scheduled team messages and reminders. Existing data remains readable and exportable, and personal data deletion remains available. There is no permanent free plan.
• Starter: up to 25 enabled members, USD 19 billed monthly or USD 190 billed yearly.
• Team: up to 100 enabled members, USD 50 billed monthly or USD 390 billed yearly.
• Business: up to 250 enabled members, USD 79 billed monthly or USD 790 billed yearly.
Each price covers one organization's PresenceDesk workspace. Yearly prices are the full yearly charge. Innova Apps is the seller; Stripe handles payment and displays the total and first charge date before confirmation. Purchased subscriptions renew monthly or yearly until canceled.
Existing workspaces receive one 14-day trial for up to 100 enabled members when billing launches. After that trial, they also need a paid subscription for new activity. No workspace is charged automatically at trial expiry.

Before You Install
• You need a Google Workspace™ account with Google Chat™. PresenceDesk does not support personal accounts outside a Google Workspace™ organization.
• Your organization's administrator may need to allow the app before you can install it.
• Each organization has one PresenceDesk workspace, with member capacity determined by its trial or plan and up to 10 approved Google Chat™ spaces. The first person to create it becomes its first manager. Managers approve access requests and can make colleagues managers. This app role does not grant any administrator rights in your organization.
• Installing the app does not by itself give anyone access to your colleagues' information.

Getting Started
• Start a direct message with PresenceDesk and send Help.
• Choose Create workspace to set up your organization's workspace, or Request access to join it.
• After a manager approves your access, open the Home tab and select Open private workspace for a one-time sign-in link to the web app. Links expire after 5 minutes; open the Home tab again for a fresh one.

Commands And Buttons
• /whosout: today's team board
• /in, /remote or /out: set Office, Remote or Out for today
• /help or Help: setup guidance and notification controls
• Command replies are visible only to you.
• The board has I'm in, Remote today and Out today buttons for a one-click update. The Home tab shows today's board too.
• Commands work after a manager approves your access, in your direct message with the app and in spaces a manager has approved.

Time Away And Approvals
• In the web app, request 1 to 90 days of leave up to a year ahead. Choose Vacation, Personal time, Sick leave or Other, and add an optional private note.
• If you are a manager, approval cards arrive in your direct message with the app, and you can also decide in the web app. Requesters get a private notice when their request is decided.
• Your own request must be reviewed by another manager. Managers can make a colleague a manager in the web app.
• Leave categories and notes are visible only to the requester and current managers. Shared views, posted messages, calendar feeds and exports show only Office, Remote or Out.
• Cancel pending or approved leave if your plans change.
• PresenceDesk does not track leave balances and does not replace your HR system of record.

Plan Ahead
• Set your status for upcoming days, see the current week at a glance, and search or filter colleagues by status.

Spaces And Scheduled Updates
• A manager approves a space by adding the app to it. If the app is already in a space, a manager sends /help there and selects Approve this space.
• Managers can schedule a morning board and a next-week digest for approved spaces, plus private check-in reminders for people who have not checked in. Each is off by default.
• Anyone can pause or resume their personal notifications from Help.

Calendar, Export And Your Data
• Create a private, read-only calendar feed of your team's Out and Remote days for your calendar app. Rotate or revoke it at any time; feed links expire after 90 days.
• Download today's team board as a CSV file (name, date and status).
• Download your personal data.
• Delete your activity and membership. The last member must explicitly confirm immediate subscription cancellation and closure of pending checkout. Unused time is not automatically refunded. Billing records are retained as described in the privacy policy. Rejoining afterwards requires contacting support.
• Copy a ready-made out-of-office message into your own Gmail™ vacation responder. The app does not read your mail or change your Gmail™ settings.

Privacy And Permissions
• Messages are sent with app authentication only. No access is requested to your Gmail™ messages, Google Calendar™ events or your organization's directory.
• User content is not sold, used for advertising or used to train AI models.
• Stripe processes subscription and payment details on its hosted pages. Check-ins, leave requests and private notes are not sent to Stripe.
• Retention and deletion details are in the privacy policy linked on this listing.

Billing And Cancellation
Only team managers can purchase or manage billing in Settings & billing. Manage the plan, invoices, payment details and future renewals through Stripe. A cancellation scheduled for the end of the billing period keeps the subscription active until the displayed end date. Removing the app from Google Chat™ or deleting an ordinary member does not cancel the organization's subscription. Contact support@innovaapps.ai about a payment or refund request.

Developer And Support
Developed and supported by Innova Apps. Email support@innovaapps.ai or use the support page linked on this listing.

Google Chat™, Google Workspace™, Gmail™ and Google Calendar™ are trademarks of Google LLC. PresenceDesk is not affiliated with or endorsed by Google.