Manually exporting and saving Google Sheets™ can be time-consuming and repetitive.

Automatic Backup for Sheets eliminates this hassle by automating your backup workflows. This powerful tool lets you schedule recurring backups, export sheet(s) in multiple formats, and optionally send them via email — all without leaving Google Sheets™.

❓ Why Choose Automatic Backup for Sheets™?
Whether you're a business owner, analyst, project manager, or educator, this add-on ensures your important data is regularly backed up — to your preferred formats and destinations — without manual effort. Never worry about missed backups or version control again.

⚙️ Powerful Features to Streamline Your Work

🗓️ Automated Scheduled Backups
Back up your Google Sheets™ on a set schedule — hourly, daily (twice per day), weekly, monthly, or yearly. Choose exact times, repeat patterns, and export preferences.

Examples:

Daily at 9 AM and 5 PM – Export updated inventory or performance logs to Drive or email.

Weekly on Mondays at 10 AM – Back up timesheets to Google Drive.

Monthly on the 1st at 3 PM – Save financial statements automatically in PDF or Excel format.

Yearly on January 1st – Archive annual summaries for compliance or reference.

Custom (e.g., every 3rd Friday) – Automate backups for recurring operational reports.

📂 Flexible Export Options & Formats
Back up entire spreadsheets, specific tabs, or even custom cell ranges (like B2:F20). Choose from a variety of export formats to meet your use case:

Export and send your Google Sheets™ in the following formats:

Excel (.xlsx) – Ideal for financial reports, client data, and raw data sharing.

CSV – Perfect for databases, analytics, and data imports.

TSV – A tab-separated format suited for structured data and database processing.

ODS – OpenDocument Spreadsheet format, compatible with LibreOffice and OpenOffice.

PDF – Customize your exports with specific cell ranges (e.g., A1:F20) to ensure only relevant data is shared in a professionally formatted document. Ideal for reports, invoices, and presentations.

Backups can be saved to a Google Drive folder or sent via automated email, depending on your configuration.

📊 Dynamic Data Embedding
Embed live tables, charts and formatted range data directly into the email body. No attachments necessary—just clear, visually appealing data within the email.

✉️ Smart Email Subject, Email Body, File Naming personalization
{{Date}} – Inserts the current date in MM/dd/yyyy format.
{{Date UK}} – Inserts the current date in dd/MM/yyyy format.
{{Long Date}} – Inserts the full date in "MMMM dd, yyyy" format (e.g., January 31, 2025).
{{Long Date UK}} – Inserts the full date in "dd MMMM yyyy" format (e.g., 31 January 2025).
and many more date markers...

{{Sheet Id}} – Inserts the Google Sheet’s unique identifier.
{{Sheet Name}} – Inserts the name of the active sheet (e.g., "Sheet1").
{{Spreadsheet Id}} – Inserts the unique identifier of the Google Spreadsheet.
{{Spreadsheet Name}} – Inserts the name of the Google Spreadsheet.
{{Random Id}} – Inserts a randomly generated alphanumeric string.
{{Random Number}} – Inserts a randomly generated number.
{{Chart:'Data',1811248336}} – Embeds a chart image with the specified ID.


🖨️ Advanced PDF Customization
Tailor your PDFs with:

Page Size: Choose from standard sizes like A4, Letter, Legal, or set custom dimensions.

Scaling: Adjust scaling to fit your content perfectly.

Margins & Orientation: Set custom margins and choose between Portrait or Landscape mode.

Gridlines, Page Numbers & Headers/Footers: Customize alignment (horizontal/vertical), page order, and notes. Add gridlines, page numbers, and dynamic header/footer content. Optionally, repeat frozen rows and columns for better readability.

📧 Bulk Emailing with Dynamic Recipients
Send reports to multiple recipients by specifying the TO, CC, and BCC fields. You can either manually input email addresses or pull them from a Google Sheet using placeholders like {{Sheet1!A2:A32}} to dynamically insert a range of email addresses.

🛠️ Additional features
Custom Sender Name: Reflect your branding or personal touch.

Flexible HTML Editor: Compose rich, formatted emails with images, links, and custom layouts.

Preview and Send to Yourself: Preview the email before sending to your recipients.

With these features, you can easily automate the sending of customized reports or communications to a large list of recipients, while maintaining personalization and control over the email content.

📚 Real-World Use Cases
Finance – Automatically back up monthly balance sheet(s) and budget trackers.

Sales – Save daily sales logs and client updates to Drive.
Operations – Archive inventory levels and delivery schedules weekly.
HR – Create scheduled backups of attendance logs and payroll.
Education – Export student data and records at set intervals.

🌟 Premium Features:
No add-on branding in emails
Priority customer support


🎁 Free Version Limitations:
Automatic Backup for Sheets™ is available for free with a watermark in emails and allows up to 25 file exports per month.