Keep all your  contacts always up to date automatically with the help of AI.
ContactsFlow™ (formerly Shared Contacts for Gmail™) is the simplest way to share, manage and sync Google Contacts across your entire organization directly from Gmail™ and other apps and devices. Whether you’re a small team or a large enterprise, this tool ensures that every employee has instant access to the latest contact information, anywhere, anytime.


🧠 Empowered by AI automation:
Once this Gmail™ Add-on is installed, its smart AI Contact Updater runs in the background. It reads your emails and finds names, phone numbers, job titles, and more (email signature),  then automatically creates or updates contacts with the new information. It even writes helpful notes, like summarising your email conversation and updates custom fields (like customer ID, birth date, favorite color).

🌐 One install — complete  access: 
Installing the Gmail™ Add-on also gives you access to the full Shared Contacts management platform. That means all shared contact management, advanced permission controls, custom fields & filters, directory sync, and integrations are at your fingertips from day one. 



What you can do with ContactsFlow™ (formerly Shared Contacts for Gmail™)?

✅Share and sync contacts effortlessly

Share any Google Contact label (list) with individuals or Google Groups

Instantly sync shared contacts to Gmail, Google Contacts, mobile devices (iPhones, Android, Google phones), Calendar, Drive, and more

Keep your team’s contact list consistent and centralized across the company

✅Automate updates with AI

Detect contact info from emails and create and update contacts automatically

Reduce contact duplication, outdated records, and manual edits

Create new contacts from audio notes, email signatures, and messages

✅Control permissions and visibility

Set permission levels: “View Only, Can Edit, Can Share, Can Delete”

Hide sensitive contact fields from unauthorized users

Ensure data sharing complies with internal privacy and security policies

✅Centralize and manage your Google Workspace directory

Sync your Google Workspace Directory and LDAP with users’ devices (iPhones, Android, Google Phones)

Let employees update their own directory profiles

Build and manage a unified, always up-to-date company address book

✅Access shared contacts everywhere

Your users can access shared contacts in Gmail, Google Contacts, Android, iPhone, Outlook, WhatsApp, Zoom, and CRM.

No installation required on user devices — sync happens in real time

Enable autocomplete in Gmail and other Google apps

✅Comments, Notes and notifications

Add internal notes or comments to contacts directly from Gmail

Mention teammates in notes using @mentions — they’ll get notified instantly

With the help of notifications, you can revert any edits made on the contact list

✅Custom Fields to personalize your contact cards

Set custom fields like “Customer ID,” “Plan Type,” “Onboarding Date,” “Birthday” or anything your team needs

You can define custom contact fields using free text input or dropdown menus with preset options

Then when your contacts are created or updated by your users or the AI, custom fields can be filled out manually or selected from predefined dropdown menus

Structure contacts based on your workflow or industry - set custom fields like “Customer Type,” “Sales Region,” or “Project Name” to organize your contacts in a way that fits your industry — whether you’re in sales, education, healthcare, or real estate. This makes your contact lists more useful and easier to manage

Improve searchability and categorization of shared contacts - categories like "Millennials”, “Buyer  Priority,” “Renewal Due,” or “Favourite colour - Blue” so your team can quickly find the right contacts. This improves search results and helps everyone stay organized.

✅Search, filter, and organize contacts

Use advanced search to find contacts by company, location, job title, or tags

Filter by custom fields, roles, teams, clients, or vendors

Organize your database your way with flexible labeling and grouping options

✅History logs : 

Track every change made to a contact, including who edited what and when

Revert edit  of the contact data from notifications

Improve transparency and audit readiness

✅Unlimited Backup/Restore

Restore deleted contacts anytime — no time limits

With Shared Contacts admin logs, track any update made in contacts by your users.

Use multi-criteria search to run investigations , revert updates and restore in one click any deleted contact.

✅Integrate with the tools you already use

Works natively with Gmail and Google Contacts

Synchronize contacts from your Active Directory, CRM, ERP, and mobile devices — all in one place

Connect with CRMs

Integrate with helpdesks, IP phone systems, and 3,000+ apps via Workflow automations  or our Public API


Why choose ContactsFlow™ (formerly Shared Contacts for Gmail™)?

ContactsFlow™ (formerly Shared Contacts for Gmail™) is one of the top-rated solutions for sharing and managing Google Contacts across your team or organization. Whether you’re using Gmail™ or Google Workspace™ (formerly G Suite), you can easily create and share contact labels (also known as contact groups) with internal and external users including free Gmail™ accounts. It’s trusted by thousands of teams as a better alternative to tools like Shared Contacts Manager, ContactBook, CoContacts, Shared Groups, Voyzu, and others.

Contacts are auto-captured from emails, calls, forms, and files. With just a few clicks, you can assign flexible permissions like View Only, Can Edit, Can Share, or Can Delete. You don’t need to leave Gmail™ — you can view, edit, and share contacts directly from your inbox or Google™ Contacts. Contacts sync everywhere and no more duplicate entry or update work needed. Every member of your team gets the right contact instantly, with full context and notes. The app also supports contact backups, making it easy to restore lost data and keep your contact database secure and up to date across all devices. 

Designed for easy contact management, ContactsFlow™ (formerly Shared Contacts for Gmail™) makes contact sharing effortless for businesses of any size. Install it in seconds and start collaborating instantly. Try it for free and see how it transforms the way your team shares and manages contacts, without complex setups or high costs.

Start sharing smarter. Let AI do the busywork.

🔗 Visit www.contactsflow.ai for support, pricing, FAQs, and integrations.