Time Tracker 📆 TimeNavi’s Time Tracking for Google Calendar™ 📊 Export your Google Calendar™ to Excel™ or Google Sheets™. 🚀 Categorise and Label Calendar Events. Track Projects and Invoice Clients.
Listing updated:December 4, 2023
Works with:
#1 Time Tracker in Google Workspace™ marketplace. Save 100’s of hours by tracking time automatically with TimeNavi. Calculating time with categories and labels for Calendar events has never been easier. TimeNavi is the most installed time tracker and calendar app in the Google Workspace™ Marketplace. It enables you to track your time, categorize time into different projects and then export all your calendar data to Google Sheets™ or Excel™. You can set goals for how you spend your time and even track time across teams.

In just three clicks, TimeNavi calculates your time and simplifies the process of exporting your Google Calendar™ to Excel™ or Google Sheets™. Customize your export by filtering the desired time period, selecting calendars, or choosing specific activities.

You can even assign hourly rates to calculate your employee pay or bill clients. Employee time tracking is simple when you have TimeNavi. Project Management is easy with Google's #1 time tracking app.

Getting Started


1. Open TimeNavi in the sidebar of your Google Calendar™

2. Follow onboarding and create your first project. It could be, for example, a client you want to track time for or the number of meetings for your sales team etc.)

3. Choose a time frame.

4. Export your Google Calendar™ to Google Sheets™ to analyse your calendar data further.

5. Rinse and repeat!

Use Cases


Whether for personal or professional use, TimeNavi has something for everyone to save time calculating time.

➤ Sales teams: Track the performance time of your sales team. Teams track the number of new sales meetings, the time spent on account management and other performance metrics. Export your own or their Google Calendar™ to Excel™ or Google Sheets™ to manipulate that data further.

➤ Managers: Track time and measure the performance of your team by choosing a metric and calculating how much time they have spent on those key metrics. Export that data from your Google Calendar™ to Excel™ or export your Google Calendar™ to Google Sheets™ to manipulate that data further.

➤ Tutoring companies: Calculate the time and the pay of tutors by calculating the number of hours and adding a $/hour to the project. You can see the number of hours worked and the money they've made.

➤ Lawyers: Calculate your time across multiple calendars for one project - TimeNavi takes hours of manually counting time and does it in a couple of minutes. Add an hourly rate to calculate your bills.

➤ Freelancers: Track time across multiple calendars for one project - TimeNavi takes hours of manually counting hours and does it in a couple of minutes. Add an hourly rate to see if you broke even on your project.

➤ Construction businesses: Contracting employees and need to calculate their time? TimeNavi calculates your events in Google Calendar™ events quickly and easily. It is a low-tech, simple solution for businesses that want to cut out complicated software.

➤ Performance Measurement: Tracking the time of new employees, and giving them goals in TimeNavi for the number of hours to spend on different tasks. It's made easy with TimeNavi's time-tracking and goal-setting functionality.

➤ Management Consultants: Calculating time across multiple calendars for one project - TimeNavi takes hours of manually counting hours and does it in a couple of minutes. Add an hourly rate to see if you broke even on your project.

➤ HR/Startups: Knowing who to hire and what they need to do can be difficult. However, we have startups who use us to see how their employee's time is currently being used and hire according to what they want that team to spend more time on.

➤ Education: Setting goals for the amount of time to spend on different subjects, revision, and homework is extremely motivational. We have students and educational institutions who use TimeNavi to track time and motivate themselves.

➤ Digital Marketing and Creative Agencies: Track time across multiple calendars for one project - TimeNavi takes hours of manually counting hours and does it in a couple of seconds. Add an hourly rate to see if you broke even on your project.

➤ Counsellors: Counsellors need to know how their time is being used. TimeNavi is perfect for counsellors. Especially if they need to export their calendar to prove their hours are within the legally required split of counselling to administration.

➤ Remote teams: TimeNavi is used by remote teams to create time transparency. They create categories for their work and then display how much time they spend on each category.

Our users come from all types and sizes of organizations, industries, and locations.



Freemium plan: 2 activities (soon to increase), 1-week long time frame.

Paid plans: https://timenavi.com/#pricing

Enterprise plans: Email team@timenavi.com.

Main benefits and features


➤ Time tracking features: Calculate your time and then categorise it into different projects. Use event titles, labels, codes, colours, number of attendees, location, or description as the 'code' TimeNavi uses to calculate and track time.

➤ Team Time Tracking: Calculate time across multiple calendars and multiple people. Create codes or rules for TimeNavi to track across days, months or years.

➤ Export Features: Export Google Calendar™ to Excel™ or Google Sheets™

➤ Personal time tracking: Calculate your time in a couple of clicks. Take your calendar data and see it summarised in one easy-to-use dashboard. See how much time you spend on health and well-being vs work.

➤ Business Goal Setting: Set goals for you and your team's time. Set a goal of a certain time that you would like an employee to spend on a certain category of time. For example, Marketing: 20 hours/week.

➤ Coming soon: Set time goals across multiple people or calendars.

Bonus Features:

➤ Filters: filter by project, calendar or time frame. So you can fully customise your dashboard and your export.

➤ Order: Order your summary tables by title, hours, events and more.

➤ Search: Search by person, project or calendar.

➤ Detailed view: Click on the event or project for a detailed breakdown.

➤ Privacy and Employee time tracking: Toggle in the dashboard what data employees can see of other employees' time.

Help Centre


Do you need some help with TimeNavi?

➤  We have extensive examples and tutorials on our YouTube channel: https://www.youtube.com/channel/UCVVoaOKN-tiCTAeFSyEUJqQ

➤ TimeNavi Tutorial: https://www.youtube.com/watch?v=G6av37vkXaU&t=1s

➤ How to Export Google Calendar™ to Excel™: https://www.youtube.com/watch?v=0s26v2rWN2Y // https://www.youtube.com/watch?v=T5lcjw02PlE

➤ TimeNavi for Cleaning Services: https://www.youtube.com/watch?v=s0XYJ_HCuQA

➤ TimeNavi for Businesses: https://www.youtube.com/watch?v=LEZkzwim4iE&t=2s

➤ TimeNavi for Freelancers: https://www.youtube.com/watch?v=ZC9FN4tJ6hc

➤ TimeNavi Tutorial in Portugese: https://www.youtube.com/watch?v=ajVRxpCkPGU

➤ Invoice from Google Calendar™ and TimeNavi: https://www.youtube.com/watch?v=3zjK_2U_H1M

➤ You can also contact our support team. To chat to the team, you can visit: https://timenavi.com/#chat or email us: team@timenavi.com

Privacy and data security


We want to keep your data secure. You can find out more about how we do that by viewing the privacy policy or contacting us on our website.

For Google Calendar™, we access your event data from Google™ when you are analysing it, so we do not need to store it ourselves.

For Google Sheets™, we only access the spreadsheets you ask TimeNavi to export to so that we can input the data you ask us to export.

We use industry-standard security measures to make sure the data in your calendar remains safe.

Blog Posts on Frequently Asked Questions


Free Invoice Template for Tutors and Tutoring Businesses: https://timenavi.com/blog/free-invoice-template-for-tutors.

What are Google Calendar™ Analytics and Time Insights?: https://timenavi.com/blog/google-calendar-analytics-and-time-insights.

How can I track my employees' hours in Calendar?: https://timenavi.com/blog/track-employees-hours-in-calendar.

How To Track Employee Hours: https://timenavi.com/blog/track-employee-hours.

5 Steps to Calculate Hours Worked from Google Calendar™ Events: Billable vs Non-Billable Hours Made Easy: https://timenavi.com/blog/calculate-hours-worked-google-calendar.

3 Best Ways to Track Employee Hours: https://timenavi.com/blog/best-ways-track-employee-hours.

How can I get Google Calendar™ Analytics and Meeting analytics?: https://timenavi.com/blog/google-calendar-meeting-analytics.

The Best Tutor Management Software: Invoicing Made Easy: https://timenavi.com/blog/best-tutor-management-software.

Invoice with Google Calendar™: https://timenavi.com/blog/invoice-with-google-calendar.

How to use Google Calendar™ for Project Management?: https://timenavi.com/blog/google-calendar-project-management.

How to track time in Excel™?: https://timenavi.com/blog/track-time-in-excel.

How to effortlessly export your Google Calendar™ into Excel™: https://timenavi.com/blog/export-google-calendar-into-excel.

How to effortlessly calculate your employee's hours worked: https://timenavi.com/blog/calculate-employees-hours-worked.

Does Google have a time tracker?: https://timenavi.com/blog/does-google-have-time-tracker.

Chat with Your Calendar: Introducing the TimeNavi-GPT Plug-in: https://timenavi.com/blog/timenavi-gpt-plugin.

What is the best time-tracking software for small businesses?: https://timenavi.com/blog/best-time-tracking-software-small-businesses.

Top 5 Time Tracking Software to Boost Productivity in 2022: https://timenavi.com/blog/top-time-tracking-software-2022.

How do freelancers track hours?: https://timenavi.com/blog/how-freelancers-track-hours
Additional information
PricingFree of charge with paid features
Privacy policy
Terms of service
Time Tracker will ask for the permissions shown below. Learn more
Time Tracker will need access to your Google account
This will allow Time Tracker to :
See, edit, create, and delete all your Google Sheets spreadsheets
Manage drafts and send emails when you interact with the add-on
View your email messages when the add-on is running
Run as a Gmail add-on
See, edit, share, and permanently delete all the calendars you can access using Google Calendar
See the events you open in Google Calendar
Edit the events you open in Google Calendar
Run as a Calendar add-on
Connect to an external service
View your country, language, and timezone
See your primary Google Account email address
See your personal info, including any personal info you've made publicly available
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Jessi Snyder
October 18, 2023
This is such an easy to use app. It's easy to set up and connect to your calendar. It's great for a small business. All you have to do is add the times you worked for a client to your calendar and then the settings in the TimeNavi automatically create the invoice. You simple change the date range you wish to create an invoice for. The one thing it doesn't have is the ability to create a detail list of each hour you work. It just creates one line with a total amount of hours. HOWEVER, customer service is amazing! I reached out to the customer service asking if this was a feature and the CS said no that was not a feature, but that he would connect with the team to see if it was a feature they could code and add for me. I am awaiting a response, but was impressed that they were readily willing to add a feature based on a clients request. This speaks volumes to their willingness to continually reinvent.
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Mikkel Barker
August 29, 2023
Works perfectly!! For my one-person business, it is an excellent way to understand how well my pricing is set up and where I spend my hours. Also, which is extremely important, the team's help is outstanding!
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November 13, 2023
its awsem doing welll tank you very for the nice programme
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June 26, 2023
Very good App with excellent support. Holding a star back as look forward to more analytical features, but so far it's easy and effective to use. It gives us insight into hours and revenue for past and present, and also allows us to forecast, which is very handy. Overall highly recommend this app, would be perfect if it had the additional analytical functionality and also an ability to connect to Quickbooks or another accounting software package via a connectable app, so its quicker and easier to invoice to current accounting software (rather than the more convoluted process of doing it via Google Sheets/ Docs etc)
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December 6, 2023
Works awesome for school work!
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Jon R
July 5, 2023
What a great implementation to leverage the data in GCAL! Will try it out for a few days and see. Couple of problems, one is handing over the keys to Google account seems a bold move, but can't be helped obviously they need to crunch your data. Secondly, not sure it is handling the major distinction between an 'event', and a 'task' - and specifically the critical distinction between something you 'might do' versus something you DID actually do! I'm reserving judgement until I have played with it... It's clear you have to be (or become) very diligent and systematic in your use of keywords or colours etc to enable the system to distil statistics meaningfully, that is inevitable again, they can't make meaning out of chaos. But since the new items process with GCAL is presumably just the same (TBC), making every entry systematic from memory might be a limitation. What is needed is a front end to create such entries.
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Josh Hardy
February 16, 2023
Absolutely love the product and the service is even better. Every time I've needed assistance regarding my account, the team has always been incredibly swift and responsive. As for the app itself, it has been a game changer for getting better awareness around where my time goes. The export to spreadsheet function is my favourite!
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Immanuel Thelight
April 28, 2023
TimeNavi is amazingly useful, I love it, It is helping me track my time usage so well that I couldn't do it with my Google calendar alone, The user interface is so good and easy to use. When you start to really value your time as I do, this is a sure way to go and maximize your productivity. I took complete control of the value I put into my time using this power tool. Thank you TimeNavi
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Lusk Window Cleaning
December 29, 2022
This app has tons of customization ability to work for my company. The development team was also available to meet to discuss ways to even further tailor the apps abilities to fit my needs. In a relaxed but professional video chat, Chris and Hania did a marvelous job listening, understanding, and explaining. I'm beginning to realize that this is definitely the app to choose for all my Google Calendar event tracking needs.
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Lukas Swiercz
March 27, 2023
Great product and outstanding customer support. Love it!
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