Boost project profitability and gain full transparency into your time costs with TimeNavi. TimeNavi reads your calendar and finds events with project codes or colors to categorize automatically. Effortlessly track billable hours and manage project costs by categorizing and calculating time from Calendar events. Here are the key benefits:


➤ Increased Profitability 🤑 : Rank your projects by value - see which clients are your most and least profitable. Boost your project's profitability by accurately tracking time and setting budgets.

➤ Budgeting and Planning 📊 : Set accurate budgets based on detailed historical time tracking data. Reduce costs by staying within budget - keep watch on which clients and projects take up the most time.

➤ Resource Management 🔍 : Transparency on internal hours burned. Decide whether clients are a large enough profit margin.

➤ Accurate Billing 🎉: Ensure precise billing for future projects with detailed time tracking data - understand how long the project took last time to create the correct proposal for the next project.

➤ Significant Cost Savings 💸: Save tens of thousands of dollars by eliminating guesswork in project budgets and timelines.

➤ Business Transparency 👀 : Gain full transparency into your real-time project timelines and budgets.



With TimeNavi, you can eliminate the need for manual timesheets and streamline your workflow by automatically categorizing time directly from your calendar events. Keep your projects on track, profitable, and transparent with the power of TimeNavi’s AI-driven time tracking.

Here’s what some of our customers say: 

➤ Less work tracking time: “[TimeNavi] is so much less work. You don’t have to remember to do your start and stop time, it just brings it in on a system that we’re already using [Google Calendar].” 

➤ Full time transparency: “We were kind of making our best guess in a lot of instances of what things should cost or how much time we think something is going to take but it benefited us to actually be able to look at numbers and say like, “Oh! We spent way more time on this, we need to charge more, or whatever the case might be.”

➤ Increased profitability: “TimeNavi is proving to be really valuable for our business, and a total game changer for anyone that is using Google Calendar to track time for billing or productivity. As a business that needs to track multiple projects, with differing chargeable rates this App has absolutely nailed it! Great work” 

➤ C-Suite Management: “TimeNavi has been an amazing tool for me.  In fact, so good that I have hooked up my entire executive and management time with it.  The time insights we get from TimeNavi have helped us focus on what matters most and have allowed us all to become more effective and productive with our time.  I highly recommend this tool!”


Getting Started
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1. Open TimeNavi in the sidebar of your Google Calendar™.
2. Complete the onboarding process and create your first project to track employee time.
3. Set a project budget and manage your team to monitor progress and stay within budget.
4. Gain valuable insights into time allocation, identify potential budget overruns, and enhance your business profitability.


Use Cases
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Whether for personal or professional use, TimeNavi has something for everyone to save time calculating time.

➤ Digital Marketing and Creative Agencies: Track time across multiple calendars for a single project—TimeNavi automates hours of manual tracking in seconds. Add an hourly rate to ensure your project is profitable and see if you’re breaking even.

➤ Sales teams: Track the performance time of your sales team. Teams track the number of new sales meetings, the time spent on account management and other performance metrics. Export your own or their Google Calendar™ to Excel™ or Google Sheets™ to manipulate that data further.

➤ Managers: Track time and measure the performance of your team by choosing a metric and calculating how much time they have spent on those key metrics. Export that data from your Google Calendar™ to Excel™ or export your Google Calendar™ to Google Sheets™ to manipulate that data further.

➤ Tutoring companies: Calculate the time and the pay of tutors by calculating the number of hours and adding a $/hour to the project. You can see the number of hours worked and the money they've made.

➤ Lawyers: Calculate your time across multiple calendars for one project - TimeNavi takes hours of manually counting time and does it in a couple of minutes. Add an hourly rate to calculate your bills.

➤ Freelancers: Track time across multiple calendars for one project - TimeNavi takes hours of manually counting hours and does it in a couple of minutes. Add an hourly rate to see if you broke even on your project.

➤ Construction businesses: Contracting employees and need to calculate their time? TimeNavi calculates your events in Google Calendar™ events quickly and easily. It is a low-tech, simple solution for businesses that want to cut out complicated software.

➤ Performance Measurement: Tracking the time of new employees, and giving them goals in TimeNavi for the number of hours to spend on different tasks. It's made easy with TimeNavi's time-tracking and goal-setting functionality.

➤ Management Consultants: Calculating time across multiple calendars for one project - TimeNavi takes hours of manually counting hours and does it in a couple of minutes. Add an hourly rate to see if you broke even on your project.

➤ HR/Startups: Knowing who to hire and what they need to do can be difficult. However, we have startups who use us to see how their employee's time is currently being used and hire according to what they want that team to spend more time on.

➤ Education: Setting goals for the amount of time to spend on different subjects, revision, and homework is extremely motivational. We have students and educational institutions who use TimeNavi to track time and motivate themselves.

➤ Counsellors: Counsellors need to know how their time is being used. TimeNavi is perfect for counsellors. Especially if they need to export their calendar to prove their hours are within the legally required split of counselling to administration.

➤ Remote teams: TimeNavi is used by remote teams to create time transparency. They create categories for their work and then display how much time they spend on each category.

Our users come from all types and sizes of organizations, industries, and locations.


Features included: 

➤ Budgets: Create time or monetary budgets that are automatically tracked from calendar. Set hourly rates for employees that gradually fill up your budget.

➤ Time tracking features: Calculate your time and then categorise it into different projects. Use event titles, labels, codes, colours, number of attendees, location, or description as the 'code' TimeNavi uses to calculate and track time.

➤ Team Time Tracking: Calculate time across multiple calendars and multiple people. Create codes or rules for TimeNavi to track across days, months or years.

➤ Export Features: Export Google Calendar™ to Excel™ or Google Sheets™

➤ Personal time tracking: Calculate your time in a couple of clicks. Take your calendar data and see it summarised in one easy-to-use dashboard. See how much time you spend on health and well-being vs work.

➤ Business Goal Setting: Set goals for you and your team's time. Set a goal of a certain time that you would like an employee to spend on a certain category of time. For example, Marketing: 20 hours/week.

➤ Coming soon: Set time goals across multiple people or calendars.


Bonus Features:

➤ Filters: filter by project, calendar or time frame. So you can fully customise your dashboard and your export.

➤ Order: Order your summary tables by title, hours, events and more.

➤ Search: Search by person, project or calendar.

➤ Detailed view: Click on the event or project for a detailed breakdown.

➤ Privacy and Employee time tracking: Toggle in the dashboard what data employees can see of other employees' time.

Privacy and data security

We want to keep your data secure. You can find out more about how we do that by viewing the privacy policy or contacting us on our website.

For Google Calendar™, we access your event data from Google™ when you are analysing it, so we do not need to store it ourselves.

For Google Sheets™, we only access the spreadsheets you ask TimeNavi to export to so that we can input the data you ask us to export.

We use industry-standard security measures to make sure the data in your calendar remains safe.