Prompting guide 101
A quick-start handbook for effective prompts
Communications
As a communications professional, you are responsible for ensuring your business is well understood by the public. You have to stay up to date with the trends, communicate clearly and effectively with many stakeholders, and build compelling narratives.
This section provides you with simple ways to integrate prompts in your daily tasks.
Getting started
First, review the general prompt-writing tips in the “
Each prompt below is presented with an accompanying scenario to serve as inspiration for how you can collaborate with Gemini for Google Workspace. The prompt iteration example shows how you could write follow-up prompts to build on the initial generated response.
Prompt iteration example
You are in charge of public relations at a company in the personal care industry. The company you work for has just acquired a smaller brand, and you need to craft a press release. You’ve completed interviews with your company’s CEO, CFO, and the acquired company’s CEO. You’ve stored all of the most important quotes in one Doc. You also have a Doc with all of the information about the acquired brand, its vision, how it got started, and stats. You open a new Doc and prompt Gemini in the Docs side panel and type @file name to reference your relevant files. You type:
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Now you have a starting place for the press release, but you want to include more details about the brand that is being acquired and its founder. This information is stored in your Drive in another file. In the press release Doc, you prompt Gemini in the Docs side panel. You type:
The generated paragraphs are a good starting place, so you select Insert to add them into your draft, and you begin making edits to the press release.
Example use cases
You need to create a brief to prepare a spokesperson for an upcoming meeting with analysts and the media for a new product launch. You open a new Doc and prompt Gemini in the Docs side panel. You type:
This gives you a starting point to pull in additional information from your files. You prompt Gemini in the Docs side panel and tag your relevant files by typing @file name. You type:
You click Insert before repeating the process to fill out the rest of the briefing document. Next, you need to create a spreadsheet of media and analyst contacts. You open a new Google Sheet and prompt Gemini in the Sheets side panel. You type:
Gemini in Sheets returns a spreadsheet, and you can go through and indicate priority level for each contact. Next, you want to create a slideshow to use during the briefing. You open a new Google Slide and prompt Gemini in the Slides side panel. You tag relevant files by typing @file name in the prompt. You type:
Gemini returns a Slide. You continue to build your presentation by using this method to generate additional Slides.
Now, you need to prepare your company’s spokesperson for interviews that will follow the briefing. To generate a list of mock interview questions, you decide to chat with the Gemini app. You type:
Gemini returns a list of questions that can help you prepare your company’s spokesperson. You refine the suggested questions by continuing the conversation with Gemini. Then you select Share & export and Export to Docs. You open the newly created Doc, prompt Gemini in the Docs side panel and tag relevant files by typing @file name. You type:
Gemini in Docs returns suggested talking points, and you select Insert to add them into your draft. Now you’re ready to continue tweaking the interview prep for your spokesperson.
Your company has redesigned its intranet to be more user friendly. You’re in charge of internal communications for the launch. You want help drafting this message. You open a new Google Doc and prompt Gemini in the Docs side panel. You type:
Gemini in Docs returns a drafted memo. You refine and edit the text to be exactly as you need it.
Gemini at Work
Explore the curated resources — from prompting guidance to customer stories and more — to learn how to get the most out of Gemini for Google Workspace.