“Google Workspace removes the friction of complex licensing by providing built-in offline editing and real-time collaboration right out of the box. By moving to a cloud-native workflow, we realized 27% productivity gains in the first phase of migration — and we expect even more as we expand.”
- Pradipta Patro, IT Head and Global CISO
KEC International Ltd is a global leader in Engineering, Procurement, and Construction (EPC), specializing in large-scale infrastructure projects in more than 110 countries. KEC is recognized for its ability to manage high-value, billion-dollar portfolios while maintaining a steadfast commitment to quality and schedule adherence across its diverse international operations.
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India
“Google Workspace removes the friction of complex licensing by providing built-in offline editing and real-time collaboration right out of the box. By moving to a cloud-native workflow, we realized 27% productivity gains in the first phase of migration — and we expect even more as we expand.”
- Pradipta Patro, IT Head and Global CISO
Google Workspace Results
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21% productivity improvement from real-time collaboration in Docs and Sheets
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32% cost optimization by replacing disparate tools with Google Workspace
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50% reduction in device procurement costs by standardizing on Chromebooks
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Faster bid turnarounds by identifying high-risk clauses in seconds from 2,000 page Request for Proposal with NotebookLM
Delivering railways, power lines, and metros across continents isn't just about engineering — it's about keeping thousands of people aligned, wherever the work happens. , a global Engineering, Procurement, and Construction (EPC) leader, builds infrastructure that connects people and economies. Every project depends on tight coordination across budgets, timelines, and supply chains — and communication can't be the weak link.
To keep teams connected and projects moving, KEC replaced fragmented legacy tools with for its 7,500-strong global workforce. The cloud-native platform gives teams a single source of truth they can rely on anywhere – even in deep metro tunnels or remote, high-altitude transmission sites. With built-in offline access and real-time collaboration, Google Workspace helps to ensure that work continues smoothly, regardless of location or network conditions.
Eliminating silos to prevent delays
Before the shift, KEC relied on legacy tools where real-time collaboration came as a premium add-on, not a core feature. During bidding – when speed and precision matter most – teams worked across departments and document versions, creating friction, rework, and risk. Every extra handoff increased the chance of delays and the risk of errors during high-stakes submissions.
With Google Workspace, collaboration is built in from day one. Teams can work on the same files, at the same time (online or offline) without managing licenses or juggling versions.
"Google Workspace removes the friction of complex licensing by providing built-in offline access and real-time collaboration right out of the box," says Pradipta Patro, IT Head and Global CISO at KEC International Limited. "By moving to a cloud-native workflow, we realized 27% productivity gains in the first phase of migration — and we expect even more as we expand."
Work continues — even at the edge
“Whether our teams are in a remote tunnel or in the office, they work on a single source of truth with Docs and Sheets. This real-time synergy allows us to deliver billion-dollar projects on schedule, on budget, and within safety KPIs.” - Pradipta Patro, IT Head and Global CISO
Project managers in remote terrains can now draft emails, update trackers, and review bid documents in , , and anytime and anywhere, even without a network connection. Changes sync automatically when connectivity returns, ensuring field employees are never digitally isolated.
"Whether our teams are in a remote tunnel or in the office, they work on a single source of truth with Docs and Sheets," says Patro. "This real-time synergy allows us to deliver billion-dollar projects on schedule, on budget, and within safety KPIs."
Beyond operational success, Patro projects a 32% cost optimization driven by a simplified, cloud-native licensing model that replaces multiple third-party tools for video conferencing and secure chat.
Accelerating adoption through strategic partnership
To accelerate rollout, KEC International partnered with , executing a phased migration that moved the first 700 users in just 10 days with zero business disruption. A focused pilot program helped address complex requirements, including SAP integration, while tailored training supported rapid adoption across teams.
"Google Workspace feels familiar to many employees, especially our younger workforce," says Patro. "The smooth migration helps overcome resistance from those less familiar with the platform so our employees can experience user-friendly collaboration firsthand and realize the full potential of generative AI to improve the way we work."
Turning AI into everyday leverage
Productivity gains were immediate across the board as employees began transforming their workflows with . Patro uses Gemini in to turn complex threat assessments and policy updates into polished presentation drafts. By automating the visual and structural layout, he can now brief the executive team in minutes rather than hours– shifting his focus from formatting to decision-making.
Routine communication benefits too. Drafting routine email replies, once 20-minute tasks, now take two minutes instead. Patro uses the 90% time saving to prioritize higher-value work.
For business development teams, AI creates a competitive edge. Using , teams scan and summarize 2,000-page RFPs in hours instead of days. The result: faster bid reviews and earlier visibility into compliance riskKEs that once took weeks to surface.
Security that scales with the business
“Google Workspace is inherently secure and removes the need for frequent manual patching. It helps us meet HIPAA, DPDP, and GDPR requirements with confidence during bidding.” - Pradipta Patro, IT Head and Global CISO
With teams operating across 65 countries, KEC needed security that could move as fast as its projects. The company adopted a Zero Trust model to protect sensitive designs and bidding data without slowing teams down.
With more than 90% of the workforce operating as mobile users, the company uses Shared Drives that employees can securely log into from any browser. This eliminates the risks associated with relying on local storage while maintaining a single, protected source of truth.
KEC reinforces its security posture with context-aware MFA and Mobile Device Management (MDM), enabling IT to instantly revoke access or remotely wipe data if a device is lost. Next, the company is rolling out — expected to require 3x fewer configuration and maintenance resources while cutting device procurement cost by 50% or more compared to legacy hardware.
"Google Workspace is inherently secure and removes the need for frequent manual patching," says Patro. "It helps us meet HIPAA, DPDP, and GDPR requirements with confidence during bidding."
Building the future of infrastructure
"This shift is more than a change in software; it redefines how we collaborate and protect our collective knowledge," concludes Patro. "By harnessing the transformative power of Generative AI, we are building a digital infrastructure that is as robust and enduring as the railways and transmission lines we construct for the world."
Google Cloud Premier Partner
Econz IT Services Pvt LtdEconz IT Services Pvt Ltd supports businesses across diverse industries in optimizing their operations with Google Cloud and Google Workspace. Its experienced team delivers a full spectrum of services, from initial IT consultation to full-scale implementation, ensuring that organizations achieve maximum value from their digital transformation journeys.