Prompting guide 101
A quick-start handbook for effective prompts
Administrative support
As an administrative support professional, you are responsible for keeping teams on track. You're required to stay organised and efficient, even under pressure, while juggling many priority tasks.
This section provides you with simple ways to integrate prompts in your daily tasks.
Getting started
First, review the general prompt-writing tips in the
Each prompt below is presented with an accompanying scenario to serve as inspiration for how you can collaborate with Gemini for Google Workspace. The prompt iteration example shows how you could write follow-up prompts to build on the initial generated response.
Prompt iteration example
You're planning a three-day, off-site meeting. To build an agenda, you brainstorm with the Gemini app. You type:
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Legend
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Persona
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Task
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Context
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Format
This is a helpful start to your planning. You need to generate specific ideas for the team bonding activities. You type:
You are happy with the agenda as a starting point. You now want to reformat Gemini's response into a table. You type:
You select Export to Docs. You open the newly created Doc. Now, you want to bring in detailed summaries for the strategy sessions using your existing files in Google Drive to provide more context for what will be discussed. You prompt Gemini in Docs and tag your relevant files by typing @file name.
Example use cases
After returning from holiday, you have many unread, unsorted emails. You prompt Gemini in the Gmail side panel. You type:
Gemini returns short summaries of each message. To directly access a message, you click on Sources and see tiles that bring you to specific emails. You select the most important one. Once the email thread opens, you see that many messages were exchanged. You prompt Gemini in Gmail:
You owe a response to a question, which you believe is best answered by a document in your Drive. You prompt the Gemini in the Gmail side panel. You type:
Gemini in Gmail returns a suggested email that pulls directly from your own Doc. After reading it over, you select the Copy icon in the side panel and paste it directly into your message.
Your manager has an upcoming meeting that is out of town. You are responsible for booking travel arrangements and creating a personalised itinerary. You need to research places to eat. You brainstorm with the Gemini app. You type:
You continue your conversation until you are happy with the itinerary. Before you make reservations, you want to share the draft with your manager. You select Share and export and select Draft in Gmail. Once the drafted email is created, you put the final touches on the message and send.
You want to create a spreadsheet to keep track of all of the travel expenses incurred. You open a new Google Sheet and prompt Gemini in the Sheets side panel. You type:
Gemini returns a tracker that is now ready for you to enter data.
Gemini at work
Explore the curated resources — from prompting guidance to customer stories and more — to learn how to get the most out of Gemini for Google Workspace.