Prompting guide 101
A quick-start handbook for effective prompts
Project management
As the conductor of complex, ever-evolving projects, your mission is to navigate timelines, coordinate teams and ensure that your programmes deliver the intended impact.
This section provides you with simple ways to integrate prompts in your daily tasks.
Getting started
First, review the general prompt-writing tips in the
Each prompt below is presented with an accompanying scenario to serve as inspiration for how you can collaborate with Gemini for Google Workspace. The prompt iteration example shows how you could write follow-up prompts to build on the initial generated response.
Prompt iteration example
Your team completed the registration form for a new website, and now you need to generate user acceptance tests (UATs). To start, you visit the Gemini app and type:
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You think that the results are a helpful starting point, so you copy the results to a Google Sheet before drafting an email to your colleague who is running the UATs. You want to explain what they need to do. You continue your conversation with the Gemini app. You type:
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The drafted email provides a helpful starting point, so you export the results to Gmail and you make edits directly before sending the message to your colleague.
Example use cases
You just had a lengthy call with all of your project stakeholders, and now you want to summarise what was discussed and follow up with assigned action items. In the Google Doc with the meeting transcript, you prompt Gemini in Docs. You type:
You need to update your manager based on the activity from the last call. You want to provide a template for how your project status updates are delivered. You open a new Google Doc, and you prompt Gemini in Docs by selecting Help me write. You type:
The team just hit its key milestones an entire week early. It's been a challenging project, so you want to gather everyone to celebrate together. You open Gmail and prompt Gemini in Gmail by selecting Help me write. You type:
You've just wrapped the project and your senior leadership team needs a project retrospective. To kick-start the process of gathering feedback, you open a Google Doc and prompt Gemini in Docs by selecting Help me write. You type:
The questions give you a great starting place. You edit them before sharing with the team for their input. After you have gathered everyone's feedback, you want help structuring the report. You prompt Gemini in Docs by selecting Help me write. You type:
You need to create a project issue tracker to keep track of risks and solve them in a timely manner. You want to create a template quickly, so you open a new Google Sheet and prompt Gemini in the Sheets side panel. You type:
Before the project fully kicks off, you want to have standardised communication templates at your disposal. For example, you want an email that can be used if an issue arises. You open a new Google Doc and prompt Gemini in Docs by selecting Help me write. You type:
You like the template that Gemini in Docs creates and you want to create an additional, slightly different email template. In the same Google Doc, you prompt Gemini in Docs by selecting Help me write. You type:
You are the technical project manager for a software release. You already have the scope of the project documented. Now, you want to get started on building a workstream tracker and workback schedule. You go to the Gemini app and type:
Gemini at work
Explore the curated resources — from prompting guidance to customer stories and more — to learn how to get the most out of Gemini for Google Workspace.