Prompting guide 101
A quick-start handbook for effective prompts
Frontline management
As a frontline worker manager, your team's work is indispensable to your organisation – your team may not primarily complete its day's work on a computer, but communication and collaboration remain key.
This section provides you with simple ways to integrate prompts in your daily tasks.
Getting started
First, review the general prompt-writing tips in the
Each prompt below is presented with an accompanying scenario to serve as inspiration for how you can collaborate with Gemini for Google Workspace. The prompt iteration example shows how you could write follow-up prompts to build on the initial generated response.
Prompt iteration example
A customer just approached you with a question about an ongoing sale. You could use help navigating the numerous files you have access to so that you find the right information quickly. You prompt Gemini in the Drive side panel. You type:
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Context
Gemini in Drive returns suggested relevant files. From the side panel, you can directly summarise the files or you can click into a specific document. You open a suggested Doc to help answer the question. You prompt Gemini in the Docs side panel. You type:
Gemini returns a response, which helps you answer your customer's question in a timely manner.
Example use cases
Your shop recently updated its return and exchange policies. To find the information, you prompt Gemini in the Drive side panel. You type:
Gemini returns suggested files that are related to the new policies. You directly click into the relevant file. Now, you want to send an email summarising the document for your colleagues' future reference. You open your email and prompt Gemini in the Gmail side panel. You type:
You select Insert and further personalise the message before sending it.
You have a list of opening and closing duties that you must perform depending on what shift you are working. You want to keep yourself organised, so you create a tracker using the duties listed in your onboarding Doc. You open a new Google Sheet and prompt Gemini in the Sheets side panel and tag relevant files by typing @file name. You type:
Gemini creates a spreadsheet tracker for you, listing your opening and closing duties. As you go through your day, you mark different tasks as complete. You have to leave your shift early, but first you need to communicate to the rest of the team what still needs to be done. You open your Gmail and prompt Gemini in the Gmail side panel and tag the spreadsheet that you just created. You type:
A customer wants to place a bulk order. You need to check the shop's inventory to see if you have enough to fulfil it. You open your inventory spreadsheet that tracks this information and prompt Gemini in the Sheets side panel. You type:
Your warehouse is undergoing an inventory audit, and you're in charge of verifying any numbers that are misaligned between your inventory tracker product total and what was counted during the audit. You prompt Gemini in the Sheets side panel. You type:
You verify Gemini's response that there are only a few items whose count did not align to your inventory tracker's total. You need to write a message to your supervisor telling them that you're looking into the issue. You open your Gmail and prompt Gemini in the Gmail side panel. You type:
The drafted email looks good to go, so you hit send after reviewing.
Gemini at work
Explore the curated resources — from prompting guidance to customer stories and more — to learn how to get the most out of Gemini for Google Workspace.