Prompting guide 101
A quick-start handbook for effective prompts
Small businesses
As the owner of a business, getting the most out of your working hours is critical when you're juggling multiple roles and responsibilities. Understanding your market, delivering for your customers and staying on top of many competing priorities is critical.
This section introduces you to AI prompts designed to simplify complex choices with AI data analysis, streamline your email inbox and help you stand out with creative marketing tactics. Discover how Gemini for Google Workspace can help you unlock deep insights, foster collaboration and help propel your company to new heights.
Getting started
First, review the general prompt-writing tips in the '
Each prompt below is presented with an accompanying scenario to serve as inspiration for how you can collaborate with Gemini for Workspace. The prompt iteration example illustrates how you can continue to write prompts to build on the initial generated response, and how you can adjust each prompt to accomplish common tasks and refine the generated output.
Prompt iteration example
You are the owner of a local spa. You are evaluating offers that you've received from two different cleaning companies. You want to find a company with the right price, flexibility and level of service. You open a new Doc and prompt Gemini in the Docs side panel and tag relevant files by typing @file name in your prompt. You type:
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Legend
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Persona
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Task
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Context
Gemini returns a formatted table comparing the two proposals. After you make your decision, you go to your email and prompt Gemini in Gmail using the side panel. You type:
Example use cases
You have many important email messages to catch up on. You open your email and select an important thread. You open Gemini in the Gmail side panel, and it automatically summarises the content. (Gemini in Gmail)
As the business owner, you are also responsible for marketing your services via your social channels, your email-based newsletter and email marketing. You aren't sure where to start, so you chat with the Gemini app. You type:
You like the suggestions Gemini provided, so you select Share & export and then Export to Docs. You want to continue your brainstorm, so you ask Gemini:
You continue your conversation with Gemini and are able to create a solid list of marketing tactics to try.
You started a company, and your online business is gaining traction. You have always dreamed of opening a bricks-and-mortar shop, and now might be the perfect time. You want a thought partner to help you better understand the current landscape. You open the Gemini app and you type:
You gathered useful information from your discussion with the Gemini app. You want to go deeper in your brainstorming around two competitors in particular. You type:
You select Share and export and then Export to Docs.
You're ready to reach out to potential investors to make your bricks-and-mortar shop a reality. You want help getting started on an email to investors, so in the same Google Doc with your competitive analysis research, you prompt Gemini in Docs. You type:
The email template gives you a starting place. You tweak the draft and continue to add a few personal touches before sending the email to the potential investors. After a successful meeting with them a month later, you want to draft a thank-you message. You open your Google Doc with the meeting transcript and notes. You prompt Gemini in Docs to help you write an email draft. You type:
You have a lengthy handbook detailing all of your company's policies and procedures. You want to make the time-off request policy easily digestible for new hires. You open the Google Doc with the handbook. You prompt Gemini in Docs by selecting Help me write. You type:
You need a quick way to track staffing each week because many of your employees are shift-based. You open Gemini in the Sheets side panel. You type:
Gemini at work
Explore the curated resources — from prompting guidance to customer stories and more — to learn how to get the most out of Gemini for Google Workspace.