5 ways to boost your team’s productivity with the Gemini app, featuring new sharable Gems

At Google Workspace, our priority is to deliver help, not hype. We believe AI works best when it provides practical assistance to help you and your teams achieve your goals. That’s why we’ve made the Gemini app such a powerful and versatile AI assistant for your business, ready to tackle a wide range of tasks, from market analysis to creative brainstorming. To help you unlock its full potential, we’re sharing five powerful features that can help you create, strategize, and collaborate more effectively. We also have an exciting announcement that transforms how your team can use the Gemini app together — the ability to share Gems.

1. NEW: Turn individual expertise into a team asset with sharable Gems

Gems are customizable versions of Gemini that you can tailor to your specific needs and tasks. You can create an expert “Marketing Copywriter” Gem that knows your brand voice, or a “Code Reviewer” Gem that understands your programming standards, and can be used to handle repetitive tasks consistently without retyping lengthy prompts each time.

Today, we’re thrilled to announce that you can now share your custom Gems, transforming them from a personal resource into a powerful team asset.

This has been a top feature request from our users and now anyone can create and share Gems with their teammates. Sharing Gems will feel similar to sharing a Google Doc or Sheet. You can make someone a Viewer or Editor, and if the Gem includes uploaded files, you'll be asked to share those too.

This can amplify your team’s potential by helping them scale their expertise and boost productivity. Imagine your marketing lead creating a "Brand Persona" Gem, trained on your unique brand voice, and sharing it with the entire department. This would scale content creation while ensuring brand consistency across all channels. Or a sales manager distributing a "Proposal Builder" Gem with their team to accelerate deals based on best practices.

2. Go from novice to expert in minutes with Deep Research

Instead of spending hours or days on manual research, you can now delegate complex information gathering to Gemini. The Deep Research feature performs extensive, automated research on complex topics, searching hundreds of websites on your behalf to deliver comprehensive reports. These reports go beyond simple summaries to provide detailed analysis and insights with verifiable, inline citations, which you can easily export to Google Docs to share while collaborating with your team. You can also generate other assets like web pages, infographics, quizzes, audio overviews, and more to help you glean further insights.

Some interesting ways we’ve seen people use Deep Research:

• Industry research to explore new potential markets
• Asking Gemini to further understand the competitive landscape
• Using research to learn more before engaging with a sales lead or opportunity

3. Create compelling videos with Veo 3

Gemini allows you to leverage Veo 3, our latest high-definition video generation model. You can bring your creative ideas to life by generating compelling, high-quality 8-second video clips with realistic sound — simply by describing what you want to see. It's perfect for creating engaging content for things like marketing campaigns and social media, putting the power of video creation into everyone’s hands. (If you want to combine video clips into longer videos for things like trainings, pitches, or demos, use Google Vids where you can combine these with other visuals, music, AI avatars or voiceovers, and more.)

4. Get insights from Google Workspace

Gemini is directly integrated with the Google Workspace apps you use every day, helping you accomplish more without having to toggle between different tabs and tools. You can quickly find information and generate summaries from your conversations and content in Gmail, Docs, Drive, and more —all without leaving the Gemini app.

For instance, a sales rep preparing for a critical call with a prospect can ask the Gemini app: "Summarize all emails and meeting notes with [Company Name] from the last 90 days." Gemini can retrieve the relevant emails from Gmail, find the meeting notes in Google Docs, and synthesize a concise, actionable brief in seconds.

5. Stay in the know and get routine help with Scheduled Actions

Gemini is becoming more proactive with Scheduled Actions. You can set up personalized updates and reminders to run daily, weekly, or just once. Get a summary of your unread emails and calendar each morning, receive a briefing on top news, or automate other routine tasks so you can focus on what’s most important. We’ve seen people on our own teams use the Gemini app to get properly briefed for the day and stay on top of the latest news in tech.

Get started today

The Gemini app is a powerful AI assistant designed for the reality of your everyday work. We encourage you and your teams to start exploring these features and discover how you can work smarter and achieve more. The Gemini app with expanded access to features and models with enterprise-grade security and privacy is included in Google Workspace Business and Enterprise plans. Visit gemini.google.com to get started.