Introducing Workspace Intelligence

Most of us spend our days toggling between tabs, hunting for a chart in an email, or digging through chat threads for a decision. You’re not just doing work; you’re spending hours stitching together scattered info before you even start. What if your tools understood your goal, rather than just acting as a canvas?

We believe AI should help you get things done. It should understand what projects are most important and how to prioritize work. It should understand the key stakeholders, and which information will be most helpful to accomplish any task.

Workspace Intelligence delivers unified, real-time understanding to power agentic work — it does more than just connect to your apps and pull from your data to create an output. It is a secure, dynamic system that inherently understands complex semantic relationships within your Workspace apps (such as Docs, Slides, or Gmail) content, your active projects, your collaborators, and your organization's domain knowledge.

Instead of spending time bridging between apps and projects, Workspace Intelligence automates the process for you with:

• Information gathering: Workspace Intelligence handles the heavy lifting by gathering the right information for you. It breaks down context walls to ensure you have everything you need the moment you want to take action.
• Situational awareness: Using advanced Gemini reasoning, Workspace Intelligence knows what is most important to you right now — ensuring you never miss an action item.
• True personalization: By understanding your past work and communication patterns, Workspace Intelligence learns your unique work style, voice, and formatting preferences to ensure every output sounds authentically like you.

To succeed as an agentic enterprise, you need capable agents, deep context that understands the meaning and intent of your work, and world-class security and governance. Here are just a few ways Workspace Intelligence will bring this to life for customers every day.

A new command line for work, right in Google Chat

Chat is where work gets done with your teammates. Now, it’s where you can work with all your colleagues and Gemini directly. Ask Gemini in Chat is a unified command line for all of your work, available right at your fingertips. Simply state your goal, and Gemini will work behind the scenes to deliver the finished result directly into your chat.

Ask Gemini in Chat offers a daily briefing that surfaces important tasks, unread threads, and urgent action items. It goes beyond simple questions by utilizing skills in Workspace to complete complex tasks, including generating documents and slides. It can schedule your meetings at a suitable time for everyone and find any file using just a description. And with expanded third-party connectors, Gemini can now bridge the gap between your Workspace content and external tools like Asana, Jira, and Salesforce, allowing you to find information and get things done across your entire professional stack without ever leaving the conversation.

Go from blank page to brilliance in Sheets, Docs, and Slides

Often the biggest hurdle to starting a project is the manual prep work — gathering notes and digging through emails just to get a first draft on the page. Workspace Intelligence retrieves your relevant emails, chats, files, and information from the web to transform ideas into professionally formatted drafts that mimic your exact voice, brand, style, and company templates.

In Sheets, you can build or edit entire spreadsheets using natural language to describe what you need. Gemini in Sheets — which has set a state-of-the-art benchmark — orchestrates the complex, multi-step construction from start to finish, synthesizing data across your files, emails, chat, and the web to help you visualize all of your data.

Now, Gemini in Docs is an even more powerful collaborator, with the ability to enhance your document with infographics grounded in your business data using Workspace Intelligence, and edit multiple images at once to create visual consistency across your document. Gemini will also triage and respond to comments in your documents, and even edit your document based on comment feedback.

In Slides, you can soon create full, editable slide decks in one shot. Gemini uses context from Workspace Intelligence and strictly adheres to your company's templates and visual styles to build a ready-to-present deck.

Break through information overload to see what matters most in Gmail

Beyond content creation, Workspace Intelligence understands your priority projects and the people you work with, and makes it easier to find what matters in your emails and files. AI Inbox gives you a clear, streamlined look at what’s most important in your inbox. And AI Overviews in Gmail search turns information into answers without the digging. When you search for information in Gmail, Gemini synthesizes information from various email threads to create a concise summary of key points.

New ways to organize and interact with information in Drive

Drive is already the secure home for your information. Now, it’s helping you end the hunt for your content by evolving from a passive storage container into an active knowledge base.

AI Overviews and Ask Gemini, now generally available, help you find information fast and get detailed insights about all of your files in Drive. And Drive Projects are a new way to centrally organize your files and emails, ensuring that both your colleagues — and Gemini — have the full context.

The AI-first trifecta: agents, context, and security

The value of AI is not measured solely by its reasoning capabilities, but also by its ability to understand the surrounding context and complete complex tasks on your behalf. And in an enterprise environment, this must be accomplished in a secure, governed, and compliant manner.

As agents become more capable and autonomous, security and governance are more critical than ever. Workspace Intelligence is built on the same reliable, secure, and compliant infrastructure as the rest of Workspace. This means that no matter whether it’s generated and used by your people or your agents, your data is your data. It is not reviewed by humans, used for ads, or used to train AI models outside of Workspace without your permission. Workspace Intelligence will roll out with admin controls helping you manage its use across your organization.

To meet regulatory requirements, you can also lock data processing and storage to the US and EU, with more countries supported in the future, such as Germany and India. Moreover, with client-side encryption, you hold the ultimate shield: the power to authoritatively deny access to your most sensitive data from any agent and any entity, including Google.

The boundless enterprise

Your most important data is already in Google Workspace. By combining the quality of Google-grade search and indexing with Gemini’s advanced reasoning, Workspace Intelligence delivers highly accurate, personalized context for every app within the secure confines of the Workspace platform.

You can find detailed rollout information on the Workspace Updates blog. But that’s not all we’re announcing this week — read about other Workspace announcements at Google Cloud Next here.

If you’re ready to explore what Google Workspace with Gemini can do for your organization, start a trial today or contact sales to experience the future of boundless work.