Google Workspace enables RedDoorz to migrate 1,200 employees in four countries from using previous software to a centralized documents ecosystem in just eight weeks.
RedDoorz is a fast-growing hotel management company that specializes in providing affordable accommodation. It currently has more than 1,000 hotels in four countries in the region under its brand, targeting young travelers to offer them the best accommodation within their budget range.
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Singapore
https://www.reddoorz.com/
Google Workspace enables RedDoorz to migrate 1,200 employees in four countries from using previous software to a centralized documents ecosystem in just eight weeks.
Google Workspace Results
Handles millions of hotel bookings with ease
• 1,200 employees in four countries migrated to Google Workspace in eight weeks; 1,200 new email IDs
• Centralized control over mail and document distribution, securing sensitive information
• Makes online meetings easier to organize through Calendar and Google Meet
“We were looking for a solution that would give us centralized control over email distribution and document sharing, and we’ve found the answer in Google Workspace.” —Kunwar Asheesh Saxena, co-founder and Chief Technology Officer, RedDoorz
Offering affordable accommodation for tourists,
“The mission is that there should be a RedDoorz hotel on every street corner that’s accessible to all,” says Kunwar Asheesh Saxena, co-founder and Chief Technology Officer at RedDoorz. “When they book a RedDoorz hotel, they already know what they are going to get.”
As its network expands, so does the number of hotel bookings that the company gets every day. RedDoorz’s document management system was becoming more complex and needed an update. Apart from that, the company wanted to shift employees away from using their own personal email IDs to share documents among the team. This was leading to problems such as confusion on the ownership of documents, cluttered information, and concerns around safeguarding data when employees exited the company.
“We were looking for a solution that would give us centralized control over email distribution and document sharing, and we’ve found the answer in
Transforming the workplace ecosystem
“Some of the core business processes depend on mail processing and document sharing. With Google Workspace, we have centralized control and an integrated system for easily sharing the data and documents that drive our processing system.” —Kunwar Asheesh Saxena, co-founder and Chief Technology Officer, RedDoorz
To process bookings, RedDoorz depends on a reliable email and document distribution solution that automatically gathers data and transfers it to the system. To achieve this, the company migrated its data from its legacy system to
“Some of the core business processes depend on mail processing and document sharing,” says Asheesh. “With Google Workspace, we have centralized control and an integrated system for easily sharing the data and documents that drive our processing system.”
The company’s employees are also reaping the benefits, as the collaboration features of Google Workspace have brought better interconnectivity between the departments.
Collaborating with
In terms of the changes, RedDoorz realized that it needed to educate its employees so they could adapt to the initiative, so it created a system to familiarize them with all the processes. “Searce trained people across different locations and departments and then appointed them as Google Champions to help their local teams, ensuring a proper and smooth transition to Google Workspace,” says Asheesh.
Building a reliable platform for the entire business
“We were moving about 1,200 mailboxes and more than 10 TB of data to the cloud. It was a huge migration, so I'm really happy with the success we’ve achieved.” —Kunwar Asheesh Saxena, co-founder and Chief Technology Officer, RedDoorz
One of the benefits that RedDoorz has is that they are now using the centralized documents for the onboarding system and exit interviews. With strong control over document distribution using team drives, the teams make sure all sensitive information is kept secure whenever someone leaves the company.
Google Workspace is helping RedDoorz’s employees collaborate better, increasing overall productivity. Now, people from different departments can work together on the same document in
RedDoorz has moved toward a more advanced and secure system through this implementation. Asheesh said the company has already planned the next steps of its digitalization journey with a focus on cloud infrastructure and platform services. In the meantime, it’s delighted with the successful migration process, which the business considers both a major undertaking and a major step forward.
“We were moving about 1,200 mailboxes and more than 10 TB of data to the cloud. It was a huge migration, so I'm really happy with the success we’ve achieved. Our thanks go out to the Searce team for helping us manage this,” says Asheesh.
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*Google Workspace was formerly known as G Suite prior to Oct. 6, 2020.
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SearceSearce is a cloud consulting, data engineering, and AI & ML company that partners with clients to help "futurify" their businesses.