Work smarter: Discover our best AI productivity tools for enhanced efficiency

AI is transforming everyday business operations, offering a new wave of productivity. Google Workspace with Gemini is a suite of productivity tools with AI built-in to offer help, not hype, for how you actually work. It provides you with an AI-powered assistant seamlessly integrated into familiar Workspace apps like Gmail, Docs, Sheets, and more, as well as access to innovative AI-powered apps like NotebookLM, Gemini and Google Vids.

Boost creativity and storytelling

Use AI to generate drafts and refine your writing

Never start from scratch again. With Gemini in Docs, you can use a single prompt to create a polished document. Just describe what you need — like “I need a marketing brief” or “create a project proposal” — and watch as Gemini generates a structured draft, complete with text, tables, and even AI-generated images. This powerful feature, Help me create, saves you valuable time on formatting and setup, so you can focus on the ideas that matter.

Go from first draft to final version in less time. With Help me write in Docs, you can instantly improve your text. Whether you need to make your writing more concise, change the tone from formal to casual, or rephrase a sentence for greater impact, Gemini provides contextual suggestions to elevate your work. It’s like having a writing partner that helps you find the perfect words and ensures your copy is polished and professional.

Build compelling video stories with AI to elevate your work

Use AI to help create and edit videos that tell engaging stories and elevate your work, without needing specialized skills or tools. Google Vids uses AI-powered capabilities to help you create compelling and concise videos.

Start by using Gemini in Vids to help plan your video story by simply describing the video you want, and Gemini will generate an outline complete with suggested scenes, scripts, AI voiceovers, stock media, background music and more. You can enrich your videos by generating 8-second video clips, or transform your images to video clips in Vids using Veo technology, or Vids can even help deliver polished messages with AI avatars. 

To give your video a voice, you can either choose from a library of preset, professional-sounding AI voiceovers, or select an avatar to deliver your message for you. Because Vids is fully integrated into Workspace, you can collaborate with your team just as easily as you would in Google Docs or Slides, so teams can build engaging videos at work.

Create captivating business presentations with AI enhancements

Use AI to act as your creative partner, helping you build compelling slides for more effective presentations at work. Gemini in Slides can help you generate a slide with text and custom images for things like executive overviews, or agendas using a prompt and content from your Google Drive as context. 

To make your existing slides more visually engaging, use “Generate an image” to create high-quality images from a simple text description. Or, if you already have an image, Gemini can help you extend or replace the background with a prompt for AI-powered editing and creation for everything from product mockups to abstract concepts, ensuring your presentation looks polished and professional — no design expertise required.

Unlock deeper insights

Power personalized research grounded in information you trust

AI can help you dive deeper into your sources and surface rich insights that are grounded in research. NotebookLM is an AI-powered research and thinking partner included in all Google Workspace plans. It helps you get to insights faster by working exclusively with the documents you provide. By grounding its responses only in your trusted information, NotebookLM becomes an expert in your specific projects.

Upload your strategy docs, research, or project plans, and ask NotebookLM to summarize key takeaways, generate new ideas, or identify connections. The intuitive Studio panel lets you generate multiple output types that are stored in your notebook. Uplevel your insights with Video Overviews, using AI to create new visuals that help illustrate points with images, diagrams, quotes and numbers pulled from your provided documents. Generating Mind Maps also helps you and your teams explore the contents of a notebook and draw connections. And with Audio Overviews, you can turn any document into a podcast-style conversation, making it easy to learn on the go, whether you’re multitasking or just prefer to listen.

Turn data into decisions with AI data analysis

Go beyond manual data entry and complex formulas by using AI to analyze datasets for you. With Gemini in Sheets, you can organize, manage, and analyze data faster than ever, transforming anyone into a data pro. 

You can kickstart any project by asking Gemini to create a table for you, instantly building trackers for project management, budgets, or marketing audits right from a prompt. Using the AI function, you can generate, categorize, and summarize text directly from any cell in your spreadsheet, allowing you to quickly fill in important datapoints. Once your data is in, use natural language prompts in Gemini instead to perform actions like applying filters, creating dropdown menus, or sorting data - all without the hassle of manual formatting.  

To uncover key takeaways, ask Gemini questions about your data to get generated insights on trends and patterns. You can also bring your data to life by asking Gemini to generate a chart, turning your numbers into clear, compelling visualizations in seconds. With Gemini in Sheets, you can focus on the insights, not the mechanics.

Quickly find information and improve business efficiency with AI tools

For business professionals, the Gemini app can be a powerful tool for streamlining workflows. Instead of manually searching through various apps for scattered information, Gemini can synthesize data from your emails, chats, and documents. For example, imagine a marketing manager asks Gemini to generate a product launch plan leveraging a product brief and related market research stored in Drive. Gemini could help draft and end-to-end plan, complete with key marketing messages, important sales points, and more. 

Beyond retrieving specific details from your Workspace data, Gemini's Deep Research capability can transform how you gather and analyze publicly available information from the web. This feature allows you to quickly generate a comprehensive report complete with organized sections, analysis, and citations. Instead of spending days or weeks doing manual research, you can simply provide a prompt and get complex analysis for things like key performance trends, competitor strategies, and potential growth opportunities. This powerful feature helps you to make more informed decisions faster.

Improve communication and collaboration

Use AI to help run more efficient meetings

With the help of AI, you can now focus on the conversation, not on taking notes. With Take notes for me in Google Meet, Gemini will capture a summary and action items, so you can be fully present. The notes are automatically organized in Google Docs for easy sharing after the meeting.

Did you join late or get distracted? Just ask Gemini in Meet for a summary so far to get caught up instantly without interrupting the discussion. Meet also uses Google AI to help you look and sound your best with studio look, lighting, and sound, which enhances video and audio quality. These helpful features ensure you can stay focused and engaged from anywhere.

Stay on top of team conversations with AI assistants

AI can cut through communication overload and stay focused on what’s important to you and your team. Instead of manually scrolling through long conversations in Google Chat, just ask Gemini in Google Chat for a summary to get caught up instantly. It can also identify action items and pull out key decisions from the discussion, so you always know the next steps.

Beyond summarizing, you can add Gemini to any group conversation as a creative partner. Use it to brainstorm ideas with your team, draft announcements, or plan projects, all within the flow of your work.

The benefits of AI tools for work productivity

Using these AI productivity tools together with the robust suite of business features available in Google Workspace with Gemini can help businesses truly transform their everyday operations. Whether you’re simply looking for enhanced organization or you’d like to make sharing your work more engaging, Google Workspace boasts some of the best AI tools to ensure a smarter, more efficient way to work.